Academic Office & Budget Coordinator

Allan Hancock College; Santa Maria (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

Allan Hancock College seeks a capable administrative assistant to support the dean and departments. The role includes scheduling, data compilation, budget tracking, and document management. You will maintain records, respond to inquiries, and coordinate with campus and external contacts.

The position requires an associate degree and several years of administrative experience, with strong communication and organizational skills. Work is performed in an office setting with standard college hours.

Qualifications

• An associate degree in a related subject matter is required or an equivalent combination of education and experience.
• Three years of increasingly responsible administrative support and clerical experience or equivalent is required.
• Proficiency in office software, record-keeping, and accurate data management is essential.

Responsibilities

• Assist and explain policies, procedures, and precedence to students, faculty, staff, and the public.
• Compile information for class schedules, instructional load, and part-time faculty offers.
• Coordinate, collect, monitor, and reconcile data such as enrollment, budgets, and loads; prepare reports.

Skills

Office management

Budget management

Written communications

Records management

English grammar/spelling

Receptionist skills

Education

Associate degree

Tools

Microsoft Office Suite

Student Information Systems

Job description

Allan Hancock College seeks a capable administrative assistant to support the dean and departments. The role includes scheduling, data compilation, budget tracking, and document management. You will maintain records, respond to inquiries, and coordinate with campus and external contacts.

The position requires an associate degree and several years of administrative experience, with strong communication and organizational skills. Work is performed in an office setting with standard college hours.