Academic Department Administrative Coordinator

University at Buffalo; Town of Amherst (NY); On-site; USD 46,000 - 62,000; Full time

Job summary

University at Buffalo is seeking a Staff Assistant in Academic Department Administration to provide administrative support across academic departments. The role involves coordinating graduate and student staff, processing appointments, and liaising with the Business Office on funding and documentation.

The successful candidate will act as a liaison between department leadership and central offices, assist with purchasing, reporting, meetings, and event logistics, and help maintain departmental

Qualifications

• Bachelor's Degree and one year of responsible work experience.
• Specialized experience with computer software packages may be required as necessary.

Responsibilities

• Provide general administrative support, including coordinating and supervising Graduate Assistants, Teaching Assistants, Student Assistants, and Student Interns.
• Support student hiring and appointment processing, including collecting required documentation, initiating personnel transactions (ePTFs), and communicating with faculty, staff, and students regarding appointment-related information.
• Coordinate with the Business Office to confirm appropriate funding and account information for student appointments and assist with related correspondence and documentation.
• Serve as a liaison between department leadership, faculty, staff, and central offices to support administrative operations and resolve routine matters.
• Support departmental purchasing and financial processes, including preparing and submitting documentation, tracking expenses, and coordinating with the Business Office.
• Assist with the coordination and planning of meetings, presentations, and events, including scheduling, logistics, and communication.
• Prepare and compile basic reports, correspondence, documents, and departmental materials as needed.

Skills

Administrative support

Coordination

Communication

Education

Bachelor's Degree

Tools

HR software

Job description

University at Buffalo is seeking a Staff Assistant in Academic Department Administration to provide administrative support across academic departments. The role involves coordinating graduate and student staff, processing appointments, and liaising with the Business Office on funding and documentation.

The successful candidate will act as a liaison between department leadership and central offices, assist with purchasing, reporting, meetings, and event logistics, and help maintain departmental