Academic Admin Assistant for Microbiology & Immunology

University at Buffalo; Town of Amherst (NY); On-site; USD 51,000 - 56,000; Full time

Job summary

University at Buffalo's Department of Microbiology and Immunology seeks a Staff Assistant to provide administrative support to the Chair, Senior Staff Assistant, and faculty.

Responsibilities include managing seminar series, visa paperwork, account reconciliations, ordering supplies, and maintaining records, web presence, and HR files. The role requires strong organizational and communication skills and the ability to handle competing priorities.

Qualifications

• Minimum Qualifications: Bachelor’s degree or Associate Degree with 3 years of related experience.
• Excellent oral, written, and interpersonal skills.
• Proficiency with Microsoft Office 365 products.
• Ability to work both independently and collaboratively.
• Capable of effectively managing competing priorities.
• Strong organizational and problem-solving skills.

Responsibilities

• Managing Departmental Seminar Series including updating the calendar, notices, airfare/hotel arrangements, catering, reimbursements, and honorarium paperwork.
• Submitting new and renewal visa paperwork for Department personnel.
• Maintaining detailed account reconciliations for startup funds and procurement purchases.
• Preparing blanket orders and ordering office supplies.
• Assisting with annual student awards and maintaining department records (website, directory, listservs, HR files).
• Managing the Department's asset inventory and coordinating space surveys.

Skills

Oral communication

Written communication

Interpersonal skills

Time management

Prioritization

Organizational skills

Education

Bachelor's degree

Associate degree with 3 years related experience

Tools

Microsoft Office 365

Job description

University at Buffalo's Department of Microbiology and Immunology seeks a Staff Assistant to provide administrative support to the Chair, Senior Staff Assistant, and faculty.

Responsibilities include managing seminar series, visa paperwork, account reconciliations, ordering supplies, and maintaining records, web presence, and HR files. The role requires strong organizational and communication skills and the ability to handle competing priorities.