Academic Programs Coordinator — Surgery Department

University at Buffalo; Town of Amherst (NY); On-site; USD 48,000 - 50,000; Full time

Job summary

University at Buffalo invites applications for an Academic Administrative Coordinator in the Department of Surgery. The role supports daily operations, scheduling, correspondence, travel logistics, and event planning within the division.

The candidate will assist with faculty promotions, clerkship interfaces, and guest speaker itineraries, serving as backup reception when needed. A Bachelor’s degree is required; the position is full-time and based in Amherst, NY.

Qualifications

• Bachelor's degree required.
• Strong organizational and communication skills essential.
• Experience coordinating meetings and events.
• Ability to arrange travel and reimbursements and support interviews.

Responsibilities

• Manage meeting requests and coordinate schedules.
• Prepare correspondence as requested by faculty and staff.
• Make travel arrangements and assist with reimbursement requests.
• Assist in processing itineraries and travel for candidate interviews and guest speakers.
• Assist with planning, coordination and on-site execution of events.
• Coordinate committee meetings and provide administrative support to faculty.

Skills

Meeting management

Travel arrangements

Correspondence handling

Events coordination

Administrative support

Education

Bachelor's Degree

Job description

University at Buffalo invites applications for an Academic Administrative Coordinator in the Department of Surgery. The role supports daily operations, scheduling, correspondence, travel logistics, and event planning within the division.

The candidate will assist with faculty promotions, clerkship interfaces, and guest speaker itineraries, serving as backup reception when needed. A Bachelor’s degree is required; the position is full-time and based in Amherst, NY.