Academic Department Admin Coordinator

University at Buffalo; Buffalo (NY); On-site; USD 49,000 - 59,000; Full time

Job summary

University at Buffalo is seeking a Staff Assistant in the Academic Department Administration to provide administrative and operational support across academic departments. The role involves coordinating graduate and student staff, processing appointments, and liaising with the Business Office to confirm funding details.

The successful candidate will assist with meetings, prepare reports, and manage purchasing and expenses, supporting overall department operations at North Campus.

Qualifications

• Bachelor’s Degree and at least one year of responsible work experience.
• Familiarity with computer software packages may be required.
• Ability to coordinate Graduate Assistants and Student staff.

Responsibilities

• Provide general administrative support and supervise student staff.
• Support student hiring and appointment processing, including ePTFs.
• Coordinate with the Business Office for funding and account information.
• Serve as a liaison between department leadership and central offices.
• Support purchasing and financial processes, track expenses.
• Assist with coordinating meetings, presentations, events.
• Prepare basic reports and departmental materials.

Skills

Administrative support

Coordination

Communication

Supervision

Education

Bachelor's Degree

One year of experience

Tools

ePTFs familiarity

Job description

University at Buffalo is seeking a Staff Assistant in the Academic Department Administration to provide administrative and operational support across academic departments. The role involves coordinating graduate and student staff, processing appointments, and liaising with the Business Office to confirm funding details.

The successful candidate will assist with meetings, prepare reports, and manage purchasing and expenses, supporting overall department operations at North Campus.