Staff Assistant, Academic Department Administration

University at Buffalo; Buffalo (NY); On-site; USD 49,000 - 59,000; Full time

Job summary

University at Buffalo is seeking a Staff Assistant in the Academic Department Administration to provide administrative and operational support across academic departments. The role involves coordinating graduate and student staff, processing appointments, and liaising with the Business Office to confirm funding details.

The successful candidate will assist with meetings, prepare reports, and manage purchasing and expenses, supporting overall department operations at North Campus.

Qualifications

• Bachelor’s Degree and at least one year of responsible work experience.
• Familiarity with computer software packages may be required.
• Ability to coordinate Graduate Assistants and Student staff.

Responsibilities

• Provide general administrative support and supervise student staff.
• Support student hiring and appointment processing, including ePTFs.
• Coordinate with the Business Office for funding and account information.
• Serve as a liaison between department leadership and central offices.
• Support purchasing and financial processes, track expenses.
• Assist with coordinating meetings, presentations, events.
• Prepare basic reports and departmental materials.

Skills

Administrative support

Coordination

Communication

Supervision

Education

Bachelor's Degree

One year of experience

Tools

ePTFs familiarity

Job description

Staff Assistant, Academic Department Administration

Position Title Staff Assistant, Academic Department Administration

The School of Management is seeking a Staff Assistant to provide administrative and operational support across academic departments.

Key responsibilities include, but are not limited to:

• Provide general administrative support, including assisting with the coordination and supervision of Graduate Assistants, Teaching Assistants, Student Assistants, and Student Interns.
• Support student hiring and appointment processing, including collecting required documentation, initiating personnel transactions (ePTFs), and communicating with faculty, staff, and students regarding appointment-related information.
• Coordinate with the Business Office to confirm appropriate funding and account information for student appointments and assist with related correspondence and documentation.
• Serve as a liaison between department leadership, faculty, staff, and central offices to support administrative operations and resolve routine matters.
• Support departmental purchasing and financial processes, including preparing and submitting documentation, tracking expenses, and coordinating with the Business Office.
• Assist with the coordination and planning of meetings, presentations, and events, including scheduling, logistics, and communication.
• Prepare and compile basic reports, correspondence, documents, and departmental materials as needed.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• A Bachelor’s Degree and one year of responsible work experience.
• Specialized experience (e.g., familiarity with computer software packages) will be required as necessary.

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $54,090

Additional Salary Information

Job Type

Job Type Full-Time

Campus

Campus North Campus

Is a background check required for this posting?

No

Contact Information

Contact's Name

Julia Pilecki

Contact's Title

HR Generalist

Contact's Phone

716-645-8401

Posting Dates

Posted

09/24/2026

Deadline for Internal Applicants

10/08/2026

Deadline for External Applicants

Internal Applicants Only

References

Number of References Required

3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • AcademicKeys.com
  • CareerExposure.com
  • CareerWomen.com
  • Chronicle of Higher Education
  • DiversitySearch.com
  • GoogleJobs.com
  • HERCjobs.org
  • HigherEdJobs.com
  • IMDiversity.com
  • Indeed.com
  • LinkedIn.com
  • MBACareers.com
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
  • Yes
  • No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].