Executive Administrative Support & Student Liaison

The Chronicle Of Higher Education, Inc.; Town of Amherst (NY); On-site; USD 60,000 - 65,000; Full time

Job summary

The Office of the Vice Provost for Enrollment Management at the University at Buffalo invites applications for the Administrative Support Coordinator. This role provides professional administrative, finance, human resources, and student support services for the Office, with direct support to the Vice Provost.

The position liaises with university partners, supports the Student Response Center, and offers exposure to a broad range of university functions.

Qualifications

• Associate's degree in an appropriate field and related experience.
• Experience supporting management in private or public settings.
• Strong interpersonal, verbal, and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment and discretion.
• Strong decision-making skills, attention to detail, and ability to work independently with limited supervision.
• Excellent organizational skills, flexibility, reliability, resourcefulness, and ability to manage competing priorities in a complex organization.
• Strong calendar management skills and working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
• High level of customer service with students, staff, faculty, and other constituents.

Responsibilities

• Prepare and distribute written and electronic communications on behalf of the Vice Provost, including correspondence, presentations, agendas, and meeting materials.
• Manage a complex calendar, schedule meetings and appointments, prepare supporting materials, and develop travel itineraries.
• Oversee general office operations, including supplies, procurement requests, reimbursements, account reconciliation, and related administrative processes.
• Support Enrollment Management departments, division events, recruitment activities, staff functions, and special projects as assigned.
• Process personnel transactions.
• Assist with recruitment and onboarding.
• Run human resources reports for review.
• Assist with vendor management, including obtaining quotes and procuring items for various marketing initiatives by keying requisitions into our purchasing system, coordinating purchases with vendors for on time delivery, and helping ensure projects are delivered on time and within budget.

Skills

Interpersonal skills

Verbal communication

Written communication

Time management

Customer service

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Calendar management tools

Job description

The Office of the Vice Provost for Enrollment Management at the University at Buffalo invites applications for the Administrative Support Coordinator. This role provides professional administrative, finance, human resources, and student support services for the Office, with direct support to the Vice Provost.

The position liaises with university partners, supports the Student Response Center, and offers exposure to a broad range of university functions.