Administrative & Records Coordinator for University Registrar

San Diego State University; San Diego (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

San Diego State University’s Office of the Registrar seeks an Office Coordinator and Assistant to the University Registrar to provide administrative, operational, data-entry, and project support for the Registrar and leadership team. The role coordinates daily office operations, calendars, recruitment processes, and confidential records in collaboration with faculty, staff, and campus partners.

This position independently manages projects from start to finish, maintains records and resources,

Qualifications

• Experience supporting administrative office functions.
• Ability to work with students and the public in a reception role.
• Ability to work with colleagues and administrators coordinating office functions.
• Experience maintaining confidentiality and handling sensitive information.

Responsibilities

• Coordinate daily office operations and facilities needs.
• Provide executive calendar management, travel coordination, and meeting support.
• Coordinate recruitment, onboarding, and personnel files with confidentiality.
• Prepare and edit correspondence, reports, and policy documents; assist with data entry.

Skills

Office administration

Student interaction

Confidentiality

Microsoft Office

Student employee programs

Chatbots / social media coordination

University admin experience

Policy interpretation

Education

High school diploma or equivalent

Tools

Microsoft Office

Chatbots

Job description

San Diego State University’s Office of the Registrar seeks an Office Coordinator and Assistant to the University Registrar to provide administrative, operational, data-entry, and project support for the Registrar and leadership team. The role coordinates daily office operations, calendars, recruitment processes, and confidential records in collaboration with faculty, staff, and campus partners.

This position independently manages projects from start to finish, maintains records and resources,