Academic Admin Support Assistant II (Hybrid)

The California State University; San Diego (CA); Hybrid; USD 40,000 - 57,000; Full time

Job summary

The California State University, San Diego State University, invites applications for an Administrative Support Assistant II in the Department of Political Science. You will support faculty, advisors, students, and department programs in a collaborative academic environment.

Responsibilities include front desk support, coordinating calendars and events, assisting with communications, budget items, and graduate program tasks, with telecommuting up to one day per week after training.

Qualifications

• Experience working in a university setting is preferred.
• Customer service experience in an office setting.
• Experience greeting and communicating instructions and information to customers.
• Experience with basic graphics program is preferred.

Responsibilities

• Provide front office and customer service support, including answering phones, assisting visitors, managing department communications, and helping maintain consistent office coverage.
• Maintain departmental calendars, records, files, contact information, meeting materials, and other administrative systems while supporting day-to-day office operations.
• Coordinate logistics for departmental events, commencement, and program activities, including room reservations, technology, catering, communications, and event materials.
• Support department websites, social media, Canvas announcements, mailing lists, and other communications that keep students and the campus community informed.
• Assist with faculty allocations, event purchases, travel reimbursements, inventory, and routine financial and payroll documentation under established procedures.
• Assist with graduate admissions by maintaining application records, tracking materials and progress, preparing files for committee review, and responding to general inquiries.
• Assist with hiring, onboarding, scheduling, and day-to-day coordination of work-study and student assistants.

Skills

University environment experience

Office customer service

Customer communication

Education

High school diploma or equivalent

Tools

Basic graphics program

Job description

The California State University, San Diego State University, invites applications for an Administrative Support Assistant II in the Department of Political Science. You will support faculty, advisors, students, and department programs in a collaborative academic environment.

Responsibilities include front desk support, coordinating calendars and events, assisting with communications, budget items, and graduate program tasks, with telecommuting up to one day per week after training.