Academic Affairs Operations Coordinator

The Chronicle Of Higher Education, Inc.; Lorman (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Administrative Assistant II in the Office of Academic Affairs to provide comprehensive administrative support and help manage daily operations. This role requires strong organizational skills and discretion.

You will coordinate calendars, arrange travel, support events such as Commencement and Faculty/Staff Institute, and prepare professional correspondence while maintaining records and ensuring FERPA compliance.

Qualifications

• Associate’s degree in Business Administration, Office Administration, Education, or related field; Bachelor’s degree preferred.
• Minimum of three years of progressively responsible clerical, secretarial, or administrative support experience, including at least two years at Administrative Assistant I.
• Equivalent combination of education and relevant experience will be considered.
• Knowledge of standard office practices, records management, and professional communication protocols.
• Ability to communicate effectively and maintain confidentiality in a professional environment.

Responsibilities

• Provide comprehensive administrative and operational support for the Office of Academic Affairs.
• Manage front desk, calendars, appointments, meetings, and travel arrangements.
• Plan, coordinate, and execute academic and institutional events, including Commencement and Faculty/Staff Institute.
• Draft, review, and distribute official correspondence and newsletters; route communications by urgency.
• Maintain physical and electronic records in line with policies and retention requirements.
• Update website content and online communications for the Office of Academic Affairs.
• Handle confidential information with discretion and FERPA compliance.
• Perform other related duties as assigned.
• Support ongoing office operations as needed.

Skills

Effective communication

Organization & prioritization

Confidentiality & discretion

Independent & collaborative work

Time management

Education

Associate degree in Business Administration

Bachelor's degree preferred

Tools

Microsoft Office Suite

Calendar management

Records management

Job description

The Chronicle Of Higher Education, Inc. is seeking an Administrative Assistant II in the Office of Academic Affairs to provide comprehensive administrative support and help manage daily operations. This role requires strong organizational skills and discretion.

You will coordinate calendars, arrange travel, support events such as Commencement and Faculty/Staff Institute, and prepare professional correspondence while maintaining records and ensuring FERPA compliance.