Academic Administrative Specialist - Health Professions

Gannon University; Erie (Erie County); On-site; USD 36,000 - 48,000; Full time

Job summary

Gannon University is seeking an Administrative Assistant for the Physician Assistant Program in Erie, PA. The role provides secretarial and administrative support to the department, handling files, reports, and accreditation-related documentation.

The candidate will coordinate with the Academic Program Director, manage purchases and budget data, assist with event planning, and ensure seamless operations across university offices while maintaining confidentiality.

Qualifications

• High school degree or equivalent required.
• Experience in administrative support and data collection.
• Excellent time management and organizational skills.
• Proficiency in Word and Excel; ability to maintain confidentiality.

Responsibilities

• Prepares communications and reports for the academic unit, incl. accreditation.
• Prioritizes tasks per university needs and unit complexity.
• Maintains accurate student, faculty, and program files per accreditation expectations.
• Processes graduates’ licensure and credentialing paperwork in collaboration with the director.
• Provides data, exam proctoring, and onboarding information for clinical partners.
• Manages purchases, expenses, inventory, and budget data; tracks documentation.
• Fosters clear communication among university offices to support operations.
• Assists with event planning and coordination for the academic unit.
• Delivers full secretarial support using MS Office and university systems (Colleague, Informer, Workday).
• Performs other duties as assigned.

Skills

Time management

Organization

Communication

Team support

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Colleague

Informer

Workday

Job description

Gannon University is seeking an Administrative Assistant for the Physician Assistant Program in Erie, PA. The role provides secretarial and administrative support to the department, handling files, reports, and accreditation-related documentation.

The candidate will coordinate with the Academic Program Director, manage purchases and budget data, assist with event planning, and ensure seamless operations across university offices while maintaining confidentiality.