Administrative Assistant

Gannon University; Erie (Erie County); On-site; USD 40,000 - 55,000; Full time

Job summary

University seeks an Administrative Assistant to provide secretarial and administrative support for the Physician Assistant Department. The role requires organization, judgement, and the ability to promote the University’s Mission.

Reporting to the Academic Program Director, the successful candidate will manage communications, reports, student and staff files, credentialing paperwork, purchases, budgets, and event planning, using MS Office and university systems.

Responsibilities

• Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education.
• Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task.
• Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations.
• Partners with the academic unit program director to process graduates' licensure and credentialing paperwork.
• Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory documentation.
• Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners.
• Assists academic unit program with event planning and coordination.
• Provides full secretarial support using Microsoft Office software applications, including Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and Workday.
• Performs other duties as assigned within the scope and responsibility and requirements of the job.

Job description

The Administrative Assistant will provide secretarial and administrative support for the Physician Assistant Department. This position is expected to perform multiple duties requiring organization and judgement. Candidates must be able to support and promote the University’s Mission.

This position works under supervision from the Academic Program Director.

ESSENTIAL FUNCTIONS:

1. Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education.
2. Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task.
3. Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations.
4. Partners with the academic unit program director to process graduates' licensure and credentialing paperwork.
5. Provides assigned academic unit(s) and student body with inquiries, data (as appropriate), exam proctoring, and onboarding requirements for clinical partners.
6. Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory documentation.
7. Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners.
8. Assists academic unit program with event planning and coordination.
9. Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and Workday.
10. Performs other duties as assigned within the scope and responsibility and requirements of the job.

SUPERVISORY RESPONSIBILITIES:

This position works under limited supervision but may receive instruction from and support other professionals. This position may assign and check work of student workers and graduate assistants.

CONTACT WITH OTHERS:

Internal: Has contact with administrators of all levels, faculty, staff, and students, exchanging information and resolving problems, and responding to requests for service.

External: Has contact with general public, responding to inquiries or arranging meetings, and securing information.