Administrative Assistant II — PA Dept. Support & Coordination

Carlow University; Pittsburgh (Allegheny County); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Tuition benefits for undergraduate and

graduate programs

Health Savings Account and Flexible

Wellness and Employee Assistance

Complimentary use of Carlow’s fitness

Job summary

Carlow University’s College of Health and Wellness seeks a full-time Administrative Assistant II to support the Physician Assistant Master’s Degree Program. The role requires strong administrative skills, cross-training across departments, and a collaborative approach to serving faculty and staff.

The position emphasizes confidentiality, organization, and effective communication with a diverse campus community, with responsibilities spanning scheduling, reporting, and document management.

Qualifications

• Associate degree or equivalent with 3–5 years of admin support experience.
• Experience in a higher education environment preferred.
• Strong interpersonal communication and customer-service orientation.
• Ability to maintain confidentiality and handle sensitive matters discreetly.
• Ability to manage multiple complex projects and meet deadlines.
• Flexible to cross-train and cover other departments when needed.

Responsibilities

• Provide administrative support to the Physician Assistant Department Chair and faculty.
• Coordinate meetings, calendars, and scheduling.
• Prepare financial reports and assist with purchasing and subaccounts.
• Maintain electronic files and accreditation documents.
• Train and supervise student assistants.
• Greet visitors and respond to inquiries with professionalism.

Skills

Interpersonal communication

Customer-service orientation

Confidentiality

Detail orientation

Problem solving

Time management

Independent initiative

Team collaboration

Education

Associate degree

Higher education experience preferred

Tools

Microsoft Office

Adobe Professional

Exaat Student Tracking System

Job description

Carlow University’s College of Health and Wellness seeks a full-time Administrative Assistant II to support the Physician Assistant Master’s Degree Program. The role requires strong administrative skills, cross-training across departments, and a collaborative approach to serving faculty and staff.

The position emphasizes confidentiality, organization, and effective communication with a diverse campus community, with responsibilities spanning scheduling, reporting, and document management.