Hybrid Administrative Assistant — Dept of Modern Languages

Seattle-University; Seattle (WA); Hybrid; USD 32,000 - 33,000; Full time

Job summary

Seattle University seeks an experienced administrative support professional for the Modern Languages and Cultures Department. The role covers front-line service, scheduling, minutes, records, and event coordination.

It includes hiring support for a part-time assistant, onboarding, and departmental communications, with a focus on accuracy and confidentiality. The position is full-time September–June and part-time July–August, with hybrid eligibility.

Qualifications

• High school diploma and three or more years of administrative support experience.
• Bachelor’s degree preferred; familiarity with university settings is a plus.
• Strong written and oral communication, and ability to handle confidential information.

Responsibilities

• Provide front-line administrative support to chair, faculty, and students.
• Manage scheduling, minutes, and archival records; support events and onboarding.
• Coordinate department communications, website updates, and reporting tasks.
• Assist with hiring, onboarding of part-time staff, and office logistics.

Skills

Customer service

Communication

Team coordination

Problem solving

Attention to detail

Discretion

Education

High school diploma

Bachelor’s degree (preferred)

Tools

Microsoft Office

Job description

Seattle University seeks an experienced administrative support professional for the Modern Languages and Cultures Department. The role covers front-line service, scheduling, minutes, records, and event coordination.

It includes hiring support for a part-time assistant, onboarding, and departmental communications, with a focus on accuracy and confidentiality. The position is full-time September–June and part-time July–August, with hybrid eligibility.