Academic Admin & Records Coordinator — Tuition Benefits

Penn State University; University Park (TX); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University in University Park, PA, seeks an Administrative Assistant to support the Strickler Office of International Programs and the Center for Global Business Studies. You will greet visitors, manage schedules, assist with budgets, and handle confidential records.

The role requires strong communication skills, experience in higher education, and proficiency with SAP Concur, Simba, Excel, and Office 365.

Qualifications

• Strong preference for higher education administrative experience.
• Excellent oral and written communications skills.
• Knowledge of Penn State IT environment including SAP Concur and Simba preferred.
• Excel and Office 365 proficiency required.
• LionPATH, Starfish, 25Live, Terra Dotta, CSRS preferred.

Responsibilities

• Greet students, faculty, visitors and respond to phone/email requests.
• Schedule staff and advising appointments via Outlook and Starfish; book rooms in 25Live.
• Support daily office operations and information processing procedures.
• Compile agendas, materials and minutes for meetings.
• Maintain inventory and order office supplies; arrange facilities/IT work orders.
• Handle confidential information and data entry related to study abroad and degree audits.
• Coordinate domestic and international travel, ensuring policy compliance.
• Process purchasing, reimbursement and travel reports.
• Assist with payroll/human resources forms and Work Lion processes.
• Support marketing, newsletters and promotional materials for CGBS.

Skills

Administrative experience

Communication skills

SAP Concur

Simba

Excel

Office 365

LionPATH

Starfish

25Live

Terra Dotta

CSRS

Education

Associate Degree

GED or High School Diploma

Tools

SAP Concur

Simba

Job description

Penn State University in University Park, PA, seeks an Administrative Assistant to support the Strickler Office of International Programs and the Center for Global Business Studies. You will greet visitors, manage schedules, assist with budgets, and handle confidential records.

The role requires strong communication skills, experience in higher education, and proficiency with SAP Concur, Simba, Excel, and Office 365.