Program Coordinator - Surgery

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 42,981,000 - 103,155,000; Full time

Benefits offered by this job

Health Plans

Paid Time Off

Retirement Plans

Wellness Programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center in Lubbock, TX invites applications for a program administrator within the residency program. You will support the program director by coordinating academic and operational activities, manage the applicant database (ERAS), schedule interviews, and assist with orientation and recruitment documents.

Required: high school diploma with six years of related experience; preferred: bachelor’s or master’s in healthcare administration and experience in higher

Qualifications

• High school diploma with six years of related field experience.
• Bachelor's Degree in related field preferred.
• Master's degree in healthcare administration or related field preferred.

Responsibilities

• Maintains applicant database (ERAS).
• Interacts with applicants interested in the department's residency program.
• Schedules applicant interviews.
• Verifies the completeness of candidate documentation.
• Coordinates, plans, and supervises the annual new resident orientation.
• Organizes and coordinates the typing and printing of the resident manual and various recruitment documents.
• Handles resident complaints and concerns in conjunction with the Program Director.
• Prepares various reports pertaining to residents for internal and external use.
• Serves as an information resource for residents regarding licensure, insurance, and permits.

Education

High school diploma

Bachelor's Degree in related field (preferred)

Master's degree in healthcare administration or related field (preferred)

Job description

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world class education meets compassionate patient care - and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Maintains applicant database (ERAS).
• Interacts with applicants interested in the department's residency program.
• Schedules applicant interviews.
• Verifies the completeness of candidate documentation.
• Coordinates, plans, and supervises the annual new resident orientation.
• Organizes and coordinates the typing and printing of the resident manual and various recruitment documents.
• Handles resident complaints and concerns in conjunction with the Program Director.
• Prepares various reports concerning information pertaining to residents to be utilized by the institution and also for outside agencies as requested.
• Serves as an information resource for residents regarding problems with licensure, insurance, DEA numbers, institutional permits, etc.
• Acts as a liaison between the department and the education office, the Residency Program Director, the department Chair, and the RRC.
• Handles arrangements for meetings/conferences, including travel, hotel, ground transportation, registration, etc, for residents.

Occasional Duties

Performs other duties as may be requested or assigned by leadership.

Required Qualifications

• High school plus six years experience in related field.
• Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Bachelor's Degree in related fieldpreferred
• Experience in clinical, academic, or research environment in any capacity
• 24 months experience in higher education
• Master's degree in healthcare administration or related field preferred
• Experience working with faculty, academic departments, & sensitive information

Required Attachments

Resume / CV

Optional Attachments

Recommendation/Referral, Transcript

Benefits

• Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
• Paid Time Off - Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state of the art software and facilities, and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15

Pay Grade Maximum

36

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Grant Funded?

No

Travel Required

Up to 25%

Shift

Day

Schedule Details

M-F 8AM-5PM

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.