Family Medicine Business Coordinator

Texas Tech University Health Sciences Center; Odessa (TX); On-site; USD 54,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Job summary

Texas Tech University Health Sciences Center in Texas is seeking an Administrative Coordinator to support the Department of Family and Community Medicine. This role includes coordinating faculty leave, schedules, and administrative duties to ensure coverage and compliance.

Responsibilities include generating departmental reports on patient volume, financial performance, and operations, maintaining contracts and credentialing records, coordinating meetings and travel, and facilitating

Qualifications

• Requires a bachelor’s degree plus two years related experience or six years total.
• MS Office proficiency preferred for reporting and scheduling tasks.
• Masters degree in healthcare administration, public health, or related field preferred.

Responsibilities

• Coordinate faculty leave and scheduling, including clinical schedules and teaching assignments.
• Generate, analyze, and validate departmental reports on patient volume, financials, and operations.
• Provide administrative support for department projects, initiatives, and documentation.
• Develop, coordinate, and maintain departmental contracts with partners.
• Coordinate faculty renewals, licensure, and credentialing records.

Skills

Coordination

Scheduling

Reporting

Communication

Education

Bachelor's degree

Master's degree (preferred)

Tools

Microsoft Office

Job description

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions

• Coordinate faculty leave and scheduling activities, including clinical schedules, Outlook calendars, teaching assignments, and administrative responsibilities. Identify coverage needs and collaborate with leadership and faculty to ensure clinical, hospital, teaching, contractual, and administrative obligations are appropriately covered.
• Generate, analyze, and validate departmental reports, including patient volume, financial performance, productivity, and operational metrics. Identify discrepancies and present findings to departmental leadership.
• Provide administrative and clinical support for the Department of Family and Community Medicine, including departmental projects, operational initiatives, process improvements, reports, and documentation.
• Develop, coordinate, negotiate, and maintain departmental contracts with internal and external partners in collaboration with the Senior Clinical Department Administrator. Monitor contract requirements and maintain current documentation.
• Coordinate faculty renewals and maintain licensure, certification, membership, and credentialing records. Monitor expiration dates and ensure timely completion of required renewals and documentation.
• Maintain accurate records of faculty benefits, CME, travel, administrative purchases, and administrative time. Coordinate conference registrations, travel arrangements, and reimbursement processes, ensuring accurate and timely documentation.
• Coordinate departmental and faculty meetings, including scheduling, room reservations, setup, meals, agendas, materials, minutes, and distribution of meeting documentation.
• Communicate and collaborate with faculty, residents, staff, leadership, administrators, and internal and external partners to facilitate departmental operations and administrative activities.
• Assist the Senior Clinical Department Administrator with special projects, data analysis, reporting, process improvement, and other operational and strategic initiatives.

Required Qualifications

• Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

• Bachelor's in degree Business
• Prior experience supporting a C-suite, or department chair-level executive, ideally in an academic medical center or health system
• Experience with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Masters degree in healthcare administration, public health, or health related field preferred

Required Attachments

Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness ProgramsCertified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.