Program Coordinator

Texas Tech University Health Sciences Center; Odessa (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Plans + Supplemental Coverage

Paid Time Off

Retirement Plans

Wellness Programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center is seeking an experienced administrative professional to support the Pediatric Residency Program. This role involves coordinating daily operations, serving as the liaison between residents, faculty and the GME office, and assisting with recruitment, onboarding, and accreditation activities.

The position requires a high school diploma with six years of related experience; a Bachelor's degree is preferred, and experience with sensitive information in an

Qualifications

• High school plus six years experience in related field; additional education may substitute for experience on a year-for-year basis.
• Bachelor's Degree in related field preferred; prior experience supporting a C-suite or chair-level executive is advantageous.
• Experience working with faculty, academic departments and handling sensitive information is preferred.
• Bilingual: English/Spanish is a plus.

Responsibilities

• Coordinate day-to-day administrative operations of the Pediatric Residency Program in compliance with ACGME and institutional requirements.
• Serve as the primary administrative liaison between residents, faculty, program leadership, and GME office.
• Support resident recruitment, onboarding, orientation, and offboarding processes.
• Maintain accurate resident files, schedules, evaluations, and program data within ACGME and institutional systems.
• Assist with accreditation activities, including preparation for ACGME reviews, annual program updates, and documentation audits.
• Coordinate educational conferences, meetings, and program events, including scheduling, materials, and attendance tracking.
• Support leadership with reporting, data tracking, and administrative tasks.
• Performs related duties, projects, and tasks as necessary to support the team.

Skills

Administrative support

Program coordination

Communication skills

Bilingual English/Spanish

Education

Bachelor's degree in related field

High school diploma with six years experience

Job description

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Coordinate day-to-day administrative operations of the Pediatric Residency Program in compliance with ACGME and institutional requirements.
• Serve as the primary administrative liaison between residents, faculty, program leadership, and GME office.
• Support resident recruitment, onboarding, orientation, and offboarding processes.
• Maintain accurate resident files, schedules, evaluations, and program data within ACGME and institutional systems.
• Assist with accreditation activities, including preparation for ACGME reviews, annual program updates, and documentation audits.
• Coordinate educational conferences, meetings, and program events, including scheduling, materials, and attendance tracking.
• Support leadership with reporting, data tracking, and administrative tasks.
• Performs related duties, projects, and tasks as necessary to support the team.

Required Qualifications

High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Bachelors Degree in related field
• Prior experience supporting a C-suite, or department chair-level executive, ideally in an academic medical center or health system
• Experience working with faculty, academic departments & sensitive information
• Bilingual: English/Spanish

Required Attachments

Cover Letter, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
• Paid Time Off - Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.