Engineering Team Administrative Coordinator (Contract)

System One; Houston (TX); On-site; USD 25,000 - 37,000; Full time

Job summary

System One is seeking an Administrative Assistant for a contract role in Houston, TX. The position involves providing comprehensive administrative support to management and technical teams, coordinating visitors, organizing catering for meetings and events, and assisting with onboarding and office operations.

The ideal candidate will have a high school diploma or GED (associate degree preferred), strong MS Office skills (Outlook, Word, Excel, PowerPoint, Teams), and excellent communication and

Qualifications

• High school diploma or GED required; Associate's degree preferred.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Previous experience supporting engineering, construction, or technical project teams (preferred).
• Experience with document management systems and project documentation (preferred).
• Knowledge of office purchasing and expense reporting processes (preferred).
• Experience working in a corporate or professional services environment (preferred).
• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift and move office materials weighing up to 25 pounds.

Responsibilities

• Provide administrative support to management, engineering teams, and project personnel.
• Welcome and escort visitors and guests while maintaining an accurate and up-to-date visitor sign-in log.
• Coordinate and arrange lunch catering services for company meetings, training sessions, and special events.
• Serve as the primary coordinator for vendor lunch-and-learn events, ensuring seamless scheduling, catering logistics, attendance documentation, and reporting.
• Track office supplies and place orders as needed.
• Maintain up to date Distribution List and Office Directory.
• Report facility maintenance issues to Building Management.
• Support onboarding activities and administrative processes for new employees.
• Assist with special projects and other duties as assigned.
• Provide administrative support to management and team members.
• Handle confidential information with discretion and professionalism.
• Perform other administrative duties as assigned.

Skills

Verbal communication

Written communication

Organization

Time management

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

System One is seeking an Administrative Assistant for a contract role in Houston, TX. The position involves providing comprehensive administrative support to management and technical teams, coordinating visitors, organizing catering for meetings and events, and assisting with onboarding and office operations.

The ideal candidate will have a high school diploma or GED (associate degree preferred), strong MS Office skills (Outlook, Word, Excel, PowerPoint, Teams), and excellent communication and