Executive Assistant Office Manager

Dali & Associates Recruiting; Los Angeles (CA); Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) matching

Discretionary bonus

Job summary

The Private Equity Firm in Los Angeles seeks an Office Administrator/Office Manager/Executive Assistant to support the investment team and oversee day-to-day office operations with discretion and efficiency.

The ideal candidate is polished, proactive, highly organized, tech-savvy, and able to balance executive support, travel planning, expense processing, and vendor coordination in a fast-paced environment.

Qualifications

• 3+ years of administrative, office management, or operations experience.
• Private equity, venture capital, investment banking, financial services, consulting, or professional services experience strongly preferred.
• Bachelor's degree preferred.
• Excellent organizational, communication, and interpersonal skills.
• Professional, polished, and service-oriented.
• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint, and Excel.

Responsibilities

• Provide administrative support to senior investment professionals.
• Manage calendars, meetings, conference rooms, and domestic/international travel.
• Prepare presentations, reports, meeting materials, and correspondence.
• Process expenses, invoices, and credit card reconciliations.
• Coordinate office vendors, supplies, facilities, and building management.
• Assist with new-hire onboarding, events, lunches, and office activities.
• Coordinate with portfolio companies, investors, attorneys, consultants, and other outside contacts.
• Assist with research, special projects, and operational initiatives.
• Maintain confidential information and provide backup support to the team as needed.

Skills

Administrative experience

Calendar management

Travel coordination

Vendors coordination

Microsoft Office

Education

Bachelor's degree

Job description

OFFICE ADMINISTRATOR / OFFICE MANAGER / EXECUTIVE ASSISTANT

Private Equity Firm | Los Angeles, CA

Our client, a highly respected private equity firm, is seeking a polished, proactive, and highly organized Office Administrator/Office Manager/Executive Assistant to support the investment team and help oversee the day-to-day operations of the office.

This is an excellent opportunity for someone who enjoys a fast-paced, professional investment environment and can balance executive support, office operations, and special projects. The ideal candidate is resourceful, detail-oriented, technologically savvy, and highly discreet.

Key Responsibilities:

• Provide administrative support to senior investment professionals
• Manage calendars, meetings, conference rooms, and domestic/international travel
• Prepare presentations, reports, meeting materials, and correspondence
• Process expenses, invoices, and credit card reconciliations
• Coordinate office vendors, supplies, facilities, and building management
• Assist with new-hire onboarding, events, lunches, and office activities
• Coordinate with portfolio companies, investors, attorneys, consultants, and other outside contacts
• Assist with research, special projects, and operational initiatives
• Maintain confidential information and provide backup support to the team as needed

Qualifications:

• 3+ years of administrative, office management, or operations experience
• Private equity, venture capital, investment banking, financial services, consulting, or professional services experience strongly preferred
• Bachelor's degree preferred
• Excellent organizational, communication, and interpersonal skills
• Exceptional attention to detail and sound judgment
• Professional, polished, and service-oriented
• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint, and Excel
• Comfortable with technology and AI-enabled productivity tools
• Proactive, self-directed, and willing to pitch in wherever needed
• $100,000–$110,000 base + discretionary bonus
• Typical bonus: 10–20%
• Strong healthcare benefits — employer pays 75% of employee coverage + 50% of spouse/dependent coverage
• 401(k) matching
• Primarily onsite; every other Wednesday work from home