Executive Assistant to Senior Leadership-Private Equity

J. Katz & Partners, Inc; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

J. Katz & Partners, Inc in New York seeks an experienced Executive Assistant to support senior leadership in a fast-paced private markets setting.

You will manage complex calendars, coordinate meetings and travel, and handle confidential information with discretion. The ideal candidate is highly organized, proactive, and capable of supporting multiple executives with superb communication in a professional, collaborative environment.

Qualifications

• Minimum of three years of executive or administrative support experience.
• Experience supporting multiple senior executives simultaneously.
• Prior experience in private equity, investment management, financial services, consulting or similar fast-paced corporate environments preferred.
• Bachelor’s degree highly preferred.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage complex and frequently changing calendars for multiple senior executives.
• Coordinate meetings, calls, appointments, and competing priorities across busy schedules.
• Monitor email, calls, and requests and ensure appropriate follow-up.
• Draft, edit, proofread, and finalize correspondence, presentations, and other materials.
• Track meetings, deadlines, and follow-ups to keep executives organized.
• Anticipate conflicts and address issues proactively.

Skills

Executive support

Calendar management

MS Office

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are partnering with a highly regarded global private markets firm to identify an experienced Executive Assistant to support senior leadership in its New York office.

This is an excellent opportunity for a polished, proactive Executive Assistant who is comfortable supporting multiple senior executives in a fast-paced, high-performance environment. The successful candidate will have strong judgment, exceptional organizational and communication skills, and the ability to anticipate needs, manage competing priorities, and keep senior professionals organized and prepared.

The firm offers a highly professional, collaborative environment and is seeking someone who takes ownership of their work, operates with discretion, and enjoys being an integral part of a busy executive team.

Responsibilities

Executive Support

• Manage complex and frequently changing calendars for multiple senior executives.
• Coordinate meetings, calls, appointments, and competing priorities across busy schedules.
• Monitor email, calls, and incoming requests and help ensure appropriate follow-up.
• Draft, edit, proofread, and finalize correspondence, presentations, and other business materials.
• Track meetings, deadlines, and follow-up items to help keep executives organized and prepared.
• Anticipate scheduling conflicts and other potential issues and address them proactively.
• Handle sensitive and confidential information with discretion and sound judgment.

Meetings & Events

• Coordinate complex internal and external meetings involving multiple participants and schedules.
• Prepare agendas, meeting materials, presentations, and other supporting documentation.
• Assist with senior leadership meetings, events, and occasional off-site programs.
• Coordinate conference rooms, technology, hospitality, and other meeting logistics.
• Serve as a professional point of contact for clients, investors, guests, and internal colleagues.

Travel & Logistics

• Coordinate detailed domestic and international travel arrangements.
• Prepare comprehensive itineraries, confirmations, agendas, directions, and supporting materials.
• Monitor travel schedules and respond quickly to changes or unexpected issues.
• Coordinate ground transportation, accommodations, and other travel-related logistics.

Administrative Support

• Prepare and submit accurate expense reports in a timely manner.
• Provide backup support to other executives and members of the administrative team when needed.
• Assist visiting executives and guests with travel, dining, transportation, and office logistics.
• Support the broader administrative team and contribute wherever needed in a collaborative environment.

Qualifications

• Minimum of three years of executive or administrative support experience.
• Experience supporting multiple senior executives simultaneously.
• Prior experience within private equity, investment management, financial services, consulting, professional services, or another fast-paced corporate environment is strongly preferred.
• Bachelor’s degree highly preferred.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Ideal Background

The strongest candidates will be:

• Highly organized and exceptionally detail oriented.
• Comfortable managing multiple priorities and frequent time-sensitive requests.
• Proactive and able to anticipate needs before they arise.
• Calm and professional in a demanding, fast-moving environment.
• Strong communicators with excellent written and verbal skills.
• Resourceful, solutions oriented, and comfortable working independently.
• Collaborative and willing to support colleagues when needed.
• Discreet and trusted with highly confidential information.
• Polished and comfortable interacting with senior executives, clients, investors, and other high-level stakeholders.

This is an excellent opportunity for an accomplished Executive Assistant who enjoys working closely with senior leadership and wants to join a highly regarded global organization with a collaborative and professional culture.