17232-Administration | Executive Assistant-NY

Russell Tobin; New York (NY); On-site; USD 32,959 - 46,941; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k)-retirement savings

Life & disability insurance

Employee discounts

Job summary

A leading consulting firm in New York is seeking an Executive Assistant to provide vital administrative support to senior executives. The role requires managing executive calendars, arranging travel, and handling confidential information with discretion. Candidates should possess at least 5 years of experience in a similar role and strong communication skills. This is a full-time W2 contract position offering competitive pay and comprehensive benefits including healthcare coverage and 401(k) options.

Qualifications

• 5+ years as an Executive Administrative Assistant.
• High level of professionalism and discretion required.
• Experience supporting senior leadership needed.
• Strong communication skills are essential.

Responsibilities

• Manage executive calendars and schedule meetings.
• Coordinate travel logistics for executives.
• Prepare expense reports and manage vendor payments.
• Support team operations including onboarding new hires.

Skills

Professionalism

Written communication

Verbal communication

Proficiency in Microsoft Word

Proficiency in Microsoft Outlook

Initiative

Education

Bachelor's degree

Job description

Executive Assistant - New York, NY

Job Type: W2 Contract – 12 months

Location: New York, NY (Onsite)

Schedule: M - F, 40 hours per week

Pay Rate: $29 per hour

Position Overview: This position sits within Firm Risk Management’s Chief Operating Office (COO) and provides direct administrative support to senior Risk COO executives. The Executive Assistant will manage daily office operations, executive calendars, and team support while helping ensure smooth workflow across the department.

Key Responsibilities:

• Manage executive calendars, schedule meetings and conference calls, and handle meeting requests and conflicts
• Coordinate conference rooms, catering, and audio/visual or video conferencing needs
• Arrange domestic and international travel logistics
• Prepare and submit expense reports and manage vendor payments
• Support team operations, including onboarding new hires, technology requests, supplies, mail distribution, and maintaining an organized work environment

Qualifications:

• Minimum of 5 years of experience as an Executive Administrative Assistant
• High level of professionalism, discretion, and business judgment
• Experience supporting senior leadership and handling confidential information
• Strong written and verbal communication skills
• Proficient in Microsoft Word and Outlook
• Solid understanding of office procedures, including scheduling and expense management
• Comfortable working in a fast-paced environment with the ability to take initiative

Education:

• Bachelor’s degree required

Benefits: Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity). The company also provides 401(k)-retirement savings, life & disability insurance, employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.

Additional Information: Referrals increase your chances of interviewing at Russell Tobin by 2x.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Other