Entry Level Administrative Assistant

Russell Tobin; City of Cohoes (NY); On-site; USD 28,929 - 30,307; Part time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings plan

Employee discounts with preferred vendors

Job summary

A staffing and recruitment company is seeking a Senior Recruitment Associate in Cohoes, NY. The role involves providing administrative support to multiple advisor teams, managing documents, and ensuring the timely processing of client-related tasks. Ideal candidates will have strong technology skills and excellent communication. Benefits include comprehensive healthcare, a 401(k) plan, and various insurance options.

Responsibilities

• Provide administrative support to multiple advisor teams.
• Preparation, review, and editing of confidential correspondence.
• Document scanning, management, and archiving across multiple systems.
• Preparation of travel expense and billing allocation reports.
• Preparation and handling of time-sensitive quarterly client tax payments.
• Miscellaneous administrative projects as needed.

Skills

Strong technology skills

Ability to work in a fast-paced environment

Excellent communication skills

Extremely organized and detail-oriented

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Senior Recruitment Associate at Russell Tobin

Job Title: Administrative Assistant

Pay rate: $21 - $22 per hour

Responsibilities

• Provide administrative support to multiple advisor teams.
• Preparation, review, and editing of confidential correspondence.
• Document scanning, management, and archiving across multiple systems.
• Preparation of travel expense and billing allocation reports.
• Preparation and handling of time-sensitive quarterly client tax payments.
• Miscellaneous administrative projects as needed.

Skills Required

• Strong technology skills, including working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to work in a fast‑paced environment and think clearly under pressure.
• Excellent communication skills; team focused.
• Extremely organized and detail‑oriented.

Benefits

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, vision plans), supplemental coverage (accident insurance, critical illness insurance, hospital indemnity), a 401(k) retirement savings plan, life & disability insurance, an employee assistance program, legal support, auto, home, pet insurance, and employee discounts with preferred vendors.

Seniority level

Not Applicable

Employment type

Contract

Job function

Administrative