Main Office Secretary

Servingschools; Farmington (ME); On-site; USD 45,000 - 53,000; Full time

Job summary

Mt. Blue High School seeks a dependable Main Office Secretary to ensure smooth daily operations and positive public interactions. You will greet visitors, handle calls, and manage communications for the MBHS athletic director.

Minimum education is a High School Diploma with up to 2 years of relevant experience preferred. The role requires discretion with records and confidential information in a busy school office.

Qualifications

• High school diploma or equivalent required.
• Experience in receptionist roles and handling confidential information preferred.
• Proficient typing, basic bookkeeping, filing and computer skills.

Responsibilities

• Greet students, staff and visitors to the school.
• Serve as the point of contact for communication and information requests.
• Maintain records and prepare letters, memos and reports.
• Provide administrative support to the athletic director and principal.
• Develops a variety of materials from rough drafts or corrected copy.
• Performs usual office routines and practices for a busy office.
• Receives and routes incoming calls.
• Provides administrative support to the athletic director.
• Performs any other tasks as determined by the principal.

Skills

Receptionist skills

Telephone skills

Typing

Bookkeeping

Filing

Computer skills

Office machines

Education

High School Diploma

Tools

Office software

General office equipment

Job description

MT. BLUE REGIONAL SCHOOL DISTRICT - RSU 9

227 MAIN STREET, FARMINGTON, ME 04938

Phone [phone] | Fax [phone]

COMMUNITY | CULTURE | CURRICULUM

"Working together to provide high-quality educational opportunities for all."

CHESTERVILLE - FARMINGTON - INDUSTRY - NEW SHARON - NEW VINEYARD - STARKS TEMPLE - VIENNA - WELD - WILTON

Main Office Secretary

Mt. Blue High School

Job Goal(s):

To assure the smooth and efficient daily operation of the main office. Represent the school through positive interactions with students, staff, parents and community members. Provide administrative assistance to the MBHS athletic director.

The secretary is the initial contact between the public and the school. They must be adept at meeting people and be extremely tactful in all dealings with the public. The main office secretary is a public relations agent for the school, both as a receptionist and as the custodian of the school records in which parents and school personnel are vitally interested.

The secretary deals often with sensitive or confidential information, and as such, must be a person of complete integrity and maintain confidentiality at all times. Priorities for the work will be under the direction of and determined by the Principal.

Qualifications

• Receptionist and telephone skills
• Typing, bookkeeping, filing, and computer skills, as necessary for the position
• Basic knowledge of office machines

Certifications

• Maine DOE Certification CHRC - Valid background check

Performance Responsibilities

• Greets students, staff, parents and community members to the school.
• Serves as point person for communication for the school.
• Fields general questions and inquiries.
• Maintains records as required.
• Develops a variety of materials, such as letters, student records, reports, memo, monthly statements, etc., from rough drafts or corrected copy.
• Performs the usual office routines and practices associated with a busy yet productive and smoothly-run office.
• Receives and routes incoming calls.
• Provides administrative support to the athletic director.
• Performs any other tasks which may justly be classified as secretarial or clerical as determined by the principal.

Education

• Minimum education - High School Diploma

Experience

• 2 years experience prefered

Working Schedule

• 200 - 220 days
• Secondary School Schedule

Travel Requirements

• Travel between schools or district buildings may be required for certain positions

Reports To:

MBHS Administration

Salary Range

• Track 6: $21.56 - $25.45 (Final rate is determined by candidate qualifications, relevant experience, and skills.)
• Support Staff Collective Bargaining Agreement

Terms of Employment:

As determined annually by the District.

Evaluation:

Completed annually by designated Administrator.

FLSA Status:

Non-exempt

Note:

The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.