Facilities & Administrative Operations Lead

Bertelsmann-Jobs; Tuzla; On-site; TRY 156,000 - 268,000; Full time

Benefits offered by this job

Global work environment

Career development

Collaborative culture

Bertelsmann group brand

Job summary

Arvato in Tuzla, Turkey, is seeking an Administrative Affairs Specialist to coordinate a broad range of administrative operations including facility, transportation, security, and procurement. The role requires ensuring daily operations align with company standards and regulatory requirements.

The successful candidate will manage vendor relationships, monitor service quality, and support cost controls while collaborating with HR and other departments.

Qualifications

• Bachelor’s degree or higher is required.
• At least 3 years of experience in Administrative Affairs and/or Procurement.
• Experience in facility management, contractor management, and service provider coordination.
• Hands-on experience with employee transportation, catering, cleaning, and security services.
• Knowledge of quotation collection, price comparison, supplier evaluation, and procurement processes.
• Experience in cost tracking and management reporting.
• Proficiency in Microsoft Office applications.

Responsibilities

• Coordinate maintenance and organization of warehouse, office, and common areas, including maintenance plans.
• Monitor cleaning, catering, employee transportation, security, and pest control services.
• Monitor the performance of contractors and external service providers.
• Follow up on contractor workforce processes including headcount, timesheets, overtime, and documentation.
• Plan and coordinate employee shuttle routes and transportation services.
• Coordinate procurement activities for IT, facilities, and events in collaboration with HR.
• Market research, quotations, and approval workflows for Administrative Affairs purchases.
• Review service invoices and coordinate related processes with internal departments.
• Monitor monthly Administrative Affairs costs and prepare management reports.
• Coordinate maintenance, legal documentation, and administrative processes of vehicles.
• Manage fixed assets counting, control, relocation, and disposal.
• Handle employee mobile lines, access cards, and workplace services processes.
• Coordinate procurement of office supplies and other internal requirements.
• Monitor waste management, archives, and environmental requirements.
• Liaise with public authorities and governmental institutions when required.
• Ensure secure transfer and delivery of official correspondence and confidential materials.
• Coordinate employee clothing and equipment distribution with H&S team.
• Ensure compliance with legislation, data protection, information security, and integrated management system requirements.

Skills

Facility management

Contractor management

Service provider coordination

Employee transportation

Procurement processes

Cost tracking

Microsoft Office

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Arvato in Tuzla, Turkey, is seeking an Administrative Affairs Specialist to coordinate a broad range of administrative operations including facility, transportation, security, and procurement. The role requires ensuring daily operations align with company standards and regulatory requirements.

The successful candidate will manage vendor relationships, monitor service quality, and support cost controls while collaborating with HR and other departments.