Global Facilities & Administrative Operations Lead

Bertelsmann; Turkey; On-site; TRY 300,000 - 420,000; Full time

Benefits offered by this job

Global work environment

Growth opportunities

Collaborative culture

Bertelsmann group affiliation

Employee-focused culture

Job summary

Arvato is seeking an experienced Administrative Affairs Supervisor to oversee administrative operations across offices and warehouses, including facility management, transportation, security, and workplace services. You will lead procurement and supervise vendors to ensure safety, compliance, and cost efficiency.

The role requires a Bachelor's degree (preferred) and at least five years in related fields, with strong English and MS Office skills to manage complex operations effectively.

Qualifications

• Bachelor's degree preferred.
• Minimum 5 years of experience in Administrative Affairs, Facility Management, Workplace Services, Procurement, or related fields.
• Proven experience managing outsourced services and supplier relationships.
• Strong knowledge of facility operations, workplace management, and procurement processes.
• Experience in budget control, cost management, and service performance monitoring.

Responsibilities

• Coordinate and oversee administrative affairs across offices, warehouses, and common areas.
• Manage outsourced services including cleaning, catering, security, transportation, and facility maintenance.
• Ensure facilities, equipment, and common areas comply with safety standards.
• Plan and report maintenance for office and warehouse facilities.
• Oversee company transportation operations and route optimization.
• Coordinate vehicle operations, maintenance, inspections, and compliance.
• Lead procurement activities for administrative services and supplies.
• Monitor service quality and vendor performance.
• Coordinate workplace services and PPE distribution with Health & Safety teams.
• Manage waste collection and environmental compliance.
• Supervise inventory, fixed assets, and storage processes.
• Liaise with authorities, banks, and municipalities as needed.
• Prepare cost reports and identify efficiency improvements.
• Support internal events with Human Resources and other departments.

Skills

Organizational skills

Problem-solving

English proficiency

Education

Bachelor's degree preferred

Tools

MS Office

Job description

Arvato is seeking an experienced Administrative Affairs Supervisor to oversee administrative operations across offices and warehouses, including facility management, transportation, security, and workplace services. You will lead procurement and supervise vendors to ensure safety, compliance, and cost efficiency.

The role requires a Bachelor's degree (preferred) and at least five years in related fields, with strong English and MS Office skills to manage complex operations effectively.