Facilities & Administrative Affairs Specialist

Bertelsmann-Jobs; Fatih; On-site; TRY 180,000 - 280,000; Full time

Benefits offered by this job

Global environment

Growth & development

Collaborative culture

Operational excellence

Bertelsmann affiliation

Employee focus

Job summary

Arvato, a global leader in e-commerce and supply chain services, seeks an experienced Administrative Affairs Specialist. You will coordinate facility management, transportation, security, catering, and workplace services, ensuring efficient day-to-day operations and compliance with standards.

Responsibilities include contractor management, procurement processes, cost tracking, and reporting, plus coordination of employee transportation and office logistics.

Qualifications

• Bachelor’s degree from a university.
• At least 3 years of experience in Administrative Affairs and/or Procurement.
• Experience in facility management, contractor management, and service provider coordination.
• Hands-on experience with employee transportation, catering, cleaning, and security services.
• Proficiency in Microsoft Office applications.

Responsibilities

• Coordinate maintenance, inspection, and organization of warehouse, office, and common areas.
• Monitor cleaning, catering, employee transportation, security, and pest control services.
• Oversee contractors and external service providers.
• Manage contractor workforce processes including headcount, timesheets, overtime, and documentation.
• Plan employee shuttle routes and transportation services.
• Coordinate logistics, food & beverage, and procurement for events with HR.
• Identify procurement needs, perform market research, collect quotations, and coordinate approvals.
• Review service invoices and coordinate related processes with internal departments.
• Monitor monthly Administrative Affairs costs and prepare management reports.
• Coordinate vehicle maintenance, legal documents, and administrative processes for company-owned and leased vehicles.
• Manage fixed assets counting, control, relocation, and disposal.
• Handle employee mobile lines, office access cards, and workplace services.
• Coordinate procurement of office supplies and internal requirements.
• Monitor waste management, archive areas, and environmental requirements.
• Liaise with public authorities and institutions when required.
• Ensure secure transfer and delivery of official correspondence and confidential materials.
• Coordinate distribution of employee clothing and equipment with OH&S team.
• Ensure compliance with legislation, data protection, information security, and management system requirements.

Skills

Planning

Organization

Communication

Coordination

Analytical thinking

Attention to detail

Military service completed

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Arvato, a global leader in e-commerce and supply chain services, seeks an experienced Administrative Affairs Specialist. You will coordinate facility management, transportation, security, catering, and workplace services, ensuring efficient day-to-day operations and compliance with standards.

Responsibilities include contractor management, procurement processes, cost tracking, and reporting, plus coordination of employee transportation and office logistics.