Facilities & Administrative Operations Lead

Bertelsmann; Tuzla; On-site; TRY 300,000 - 420,000; Full time

Benefits offered by this job

Global work environment

Professional growth opportunities

Collaborative team culture

Part of Bertelsmann SE & Co. KGaA

Job summary

Arvato, a Bertelsmann subsidiary, seeks an experienced Administrative Affairs Specialist to join our Tuzla team. The role covers facility management, transportation, security, catering, procurement, and workplace services, ensuring smooth daily operations and compliance with standards.

You will coordinate maintenance, vendor management, cost tracking, reporting, and support for company-owned and leased vehicles, asset control, and administrative processes.

Qualifications

• Bachelor's degree and at least 3 years in Administrative Affairs or Procurement.
• Experience with facility management, contractor oversight, and service coordination.
• Strong planning, organization and communication skills.
• Ability to collect quotations, compare prices, and evaluate suppliers.

Responsibilities

• Coordinate maintenance plans for warehouse, office, and common areas.
• Monitor cleaning, catering, security, and transportation services.
• Track contractor performance and ensure contract compliance.
• Handle headcount, timesheets, overtime, and required documentation.
• Plan employee shuttle routes and transportation services.
• Coordinate procurement for office supplies and events with HR.
• Review invoices and support cost reporting for management.
• Oversee vehicle fleet administration and asset management.

Skills

Vendor management

Planning & organization

Communication skills

Procurement processes

Cost tracking

Team coordination

MS Office proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Arvato, a Bertelsmann subsidiary, seeks an experienced Administrative Affairs Specialist to join our Tuzla team. The role covers facility management, transportation, security, catering, procurement, and workplace services, ensuring smooth daily operations and compliance with standards.

You will coordinate maintenance, vendor management, cost tracking, reporting, and support for company-owned and leased vehicles, asset control, and administrative processes.