Global Administrative & Facilities Lead

Bertelsmann; Turkey; On-site; TRY 300,000 - 420,000; Full time

Benefits offered by this job

Global work environment

Opportunities for professional growth

Collaborative team culture

Job summary

Arvato, part of Bertelsmann, seeks an experienced Administrative Affairs Specialist to coordinate facility management, procurement, and supplier relations across warehouses and offices. You will ensure compliance, optimize processes, and manage diverse operations from security to transportation in a dynamic, global environment.

The role requires a bachelor’s degree and at least 3 years in Administrative Affairs or Procurement, with hands-on experience in managing services and contractors.

Qualifications

• Bachelor’s degree or higher from a university.
• At least 3 years of experience in Administrative Affairs and/or Procurement.
• Experience in facility management, contractor management, and service provider coordination.
• Hands-on experience managing employee transportation, catering, cleaning, and security services.
• Knowledge of quotation collection, price comparison, supplier evaluation, and procurement processes.
• Experience in cost tracking and management reporting.
• Proficiency in Microsoft Office applications.
• Hands-on approach with the ability to follow field and operational processes.
• Strong planning, organization, communication, and coordination skills.
• Military service completed for male candidates.

Responsibilities

• Coordinate maintenance, inspection, and organization of warehouse, office, and common areas.
• Monitor cleaning, catering, transportation, security, and pest control services for compliance with contracts.
• Oversee contractors and external service providers’ performance.
• Follow up on contractor workforce processes including headcount, timesheets, overtime, and documentation.
• Plan employee shuttle routes and transportation services for efficient operations.
• Coordinate logistics, food & beverage, and procurement for company events with HR.
• Identify procurement needs and conduct market research, collect and compare quotations, and coordinate approvals.
• Review service invoices and coordinate related processes with internal departments.
• Monitor monthly Administrative Affairs costs and prepare management reports.
• Coordinate maintenance, legal documentation, and administrative processes of company vehicles (owned/leased).
• Manage counting, control, relocation, and disposal of fixed assets.
• Handle administrative processes for employee mobile lines, access cards, and workplace services.
• Coordinate procurement of office supplies, consumables, and internal requirements.
• Monitor waste management, archive areas, and environmental requirements.
• Liaise with public authorities and governmental institutions when required.
• Ensure secure transfer and delivery of official correspondence and confidential materials.
• Coordinate distribution of employee clothing and equipment with OH&S team.
• Ensure Administrative Affairs complies with legislation, data protection, information security, and IMS requirements.

Skills

Administrative Affairs

Facility Management

Procurement

Contractor Management

Supplier Coordination

MS Office

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Arvato, part of Bertelsmann, seeks an experienced Administrative Affairs Specialist to coordinate facility management, procurement, and supplier relations across warehouses and offices. You will ensure compliance, optimize processes, and manage diverse operations from security to transportation in a dynamic, global environment.

The role requires a bachelor’s degree and at least 3 years in Administrative Affairs or Procurement, with hands-on experience in managing services and contractors.