Administrative Affairs Supervisor

Bertelsmann; Turkey; On-site; TRY 300,000 - 420,000; Full time

Benefits offered by this job

Global work environment

Growth opportunities

Collaborative culture

Bertelsmann group affiliation

Employee-focused culture

Job summary

Arvato is seeking an experienced Administrative Affairs Supervisor to oversee administrative operations across offices and warehouses, including facility management, transportation, security, and workplace services. You will lead procurement and supervise vendors to ensure safety, compliance, and cost efficiency.

The role requires a Bachelor's degree (preferred) and at least five years in related fields, with strong English and MS Office skills to manage complex operations effectively.

Qualifications

• Bachelor's degree preferred.
• Minimum 5 years of experience in Administrative Affairs, Facility Management, Workplace Services, Procurement, or related fields.
• Proven experience managing outsourced services and supplier relationships.
• Strong knowledge of facility operations, workplace management, and procurement processes.
• Experience in budget control, cost management, and service performance monitoring.

Responsibilities

• Coordinate and oversee administrative affairs across offices, warehouses, and common areas.
• Manage outsourced services including cleaning, catering, security, transportation, and facility maintenance.
• Ensure facilities, equipment, and common areas comply with safety standards.
• Plan and report maintenance for office and warehouse facilities.
• Oversee company transportation operations and route optimization.
• Coordinate vehicle operations, maintenance, inspections, and compliance.
• Lead procurement activities for administrative services and supplies.
• Monitor service quality and vendor performance.
• Coordinate workplace services and PPE distribution with Health & Safety teams.
• Manage waste collection and environmental compliance.
• Supervise inventory, fixed assets, and storage processes.
• Liaise with authorities, banks, and municipalities as needed.
• Prepare cost reports and identify efficiency improvements.
• Support internal events with Human Resources and other departments.

Skills

Organizational skills

Problem-solving

English proficiency

Education

Bachelor's degree preferred

Tools

MS Office

Job description

Arvato is an innovative and internationally leading service provider in the fields of e-commerce and supply chain management.

With more than 20,000 employees worldwide, Arvato delivers practical and relevant solutions across industries including Telecommunications, High-Tech & Entertainment, Automotive, Banking, Insurance, Healthcare, Consumer Products, and Publishing.

Using the latest digital technologies, Arvato develops, operates, and optimizes complex global supply chains and e-commerce platforms, acting as a strategic growth partner for its customers worldwide.

Arvato is a wholly owned subsidiary of Bertelsmann SE & Co. KGaA

Job Description

We are looking for an experienced Administrative Affairs Supervisor to join our growing team.

The role is responsible for overseeing administrative operations including facility management, transportation services, security, catering, cleaning services, company vehicles, supplier management, and workplace services.

Qualifications

What You’ll Do

• Manage and coordinate all administrative affairs activities across offices, warehouses, and common areas.
• Oversee outsourced service providers including cleaning, catering, security, transportation, pest control, and facility maintenance.
• Ensure company facilities, equipment, and common areas are maintained in line with operational and safety standards.
• Plan, monitor, and report maintenance and repair activities for office and warehouse facilities.
• Manage company transportation operations, including employee shuttle services and route optimization.
• Coordinate company vehicle operations, including maintenance, inspections, insurance, and legal compliance requirements.
• Lead procurement activities related to administrative services and supplies by conducting market research and supplier evaluations.
• Monitor service quality, contractual compliance, and performance of vendors and contractors.
• Coordinate workplace services, employee uniforms, PPE distribution, and related operational activities in cooperation with Health & Safety teams.
• Manage waste collection and environmental compliance activities.
• Supervise inventory, fixed asset, archive management, and storage processes.
• Liaise with governmental authorities, banks, municipalities, and other external institutions when required.
• Prepare operational and cost reports, analyze expenses, and identify efficiency improvement opportunities.
• Support internal events and organizational activities in collaboration with Human Resources and other departments.
• Identify operational risks and elevate critical issues to management in a timely manner.
• Ensure compliance with company policies, Quality Management Systems, Information Security, Environmental, Occupational Health & Safety, and Data Privacy requirements.

Your Profile

• Bachelor's degree preferred.
• Minimum 5 years of experience in Administrative Affairs, Facility Management, Workplace Services, Procurement, or related fields.
• Proven experience managing outsourced services and supplier relationships.
• Strong knowledge of facility operations, workplace management, and procurement processes.
• Experience in budget control, cost management, and service performance monitoring.
• Proficiency in MS Office applications.
• Good command of English is preferred.
• Strong organizational and problem-solving skills.
• Military service completed for male candidates.

Additional Information

What We Offer

• A global work environment with exposure to international teams and operations
• Opportunities for professional growth, learning, and career development
• A collaborative and supportive team culture
• A dynamic workplace where you can drive operational excellence and continuous improvement
• Being part of Bertelsmann SE & Co. KGaA, one of the world's leading media and service companies
• Employee-focused culture that values innovation, teamwork, and development