Executive Assistant to CEO (Istanbul) - Strategic & Discreet

ViTO Energy, Engineering & Construction; Fatih; On-site; TRY 180,000 - 300,000; Full time

Job summary

ViTO Energy Engineering and Construction is hiring a highly motivated Personal Assistant to provide top-level support for the CEO at our Istanbul head office, Vadistanbul. The ideal candidate will have 7-8 years of proven executive support experience, fluency in Turkish and English, and strong organizational skills to manage calendars and travel.

Responsibilities include preparing presentations, filing and archiving, handling calls and messages, and maintaining discretion.

Qualifications

• University degree as a minimum requirement.
• 7–8 years of proven experience as an executive/personal assistant to top management.
• Excellent verbal and written communication skills in Turkish and English.
• Strong organizational and time-management abilities with discretion.

Responsibilities

• Assist CEO with personal and executive tasks and responsibilities.
• Prepare presentations and reports for leadership reviews.
• File and archive all correspondences and documentation in an organized manner.
• Receive calls, take messages, and route correspondences efficiently.
• Maintain diary, coordinate meetings and appointments, provide reminders.
• Organize travel and accommodation arrangements.
• Uphold confidentiality and discretion in all duties.

Skills

Executive support

Bilingual Turkish & English

Calendar and diary management

Travel coordination

MS Office proficiency

Discretion and confidentiality

Education

University degree

Tools

MS Office

Job description

ViTO Energy Engineering and Construction is hiring a highly motivated Personal Assistant to provide top-level support for the CEO at our Istanbul head office, Vadistanbul. The ideal candidate will have 7-8 years of proven executive support experience, fluency in Turkish and English, and strong organizational skills to manage calendars and travel.

Responsibilities include preparing presentations, filing and archiving, handling calls and messages, and maintaining discretion.