Personal Assistant to CEO

ViTO Energy, Engineering & Construction; Fatih; On-site; TRY 180,000 - 300,000; Full time

Job summary

ViTO Energy Engineering and Construction is hiring a highly motivated Personal Assistant to provide top-level support for the CEO at our Istanbul head office, Vadistanbul. The ideal candidate will have 7-8 years of proven executive support experience, fluency in Turkish and English, and strong organizational skills to manage calendars and travel.

Responsibilities include preparing presentations, filing and archiving, handling calls and messages, and maintaining discretion.

Qualifications

• University degree as a minimum requirement.
• 7–8 years of proven experience as an executive/personal assistant to top management.
• Excellent verbal and written communication skills in Turkish and English.
• Strong organizational and time-management abilities with discretion.

Responsibilities

• Assist CEO with personal and executive tasks and responsibilities.
• Prepare presentations and reports for leadership reviews.
• File and archive all correspondences and documentation in an organized manner.
• Receive calls, take messages, and route correspondences efficiently.
• Maintain diary, coordinate meetings and appointments, provide reminders.
• Organize travel and accommodation arrangements.
• Uphold confidentiality and discretion in all duties.

Skills

Executive support

Bilingual Turkish & English

Calendar and diary management

Travel coordination

MS Office proficiency

Discretion and confidentiality

Education

University degree

Tools

MS Office

Job description

ViTO Energy Engineering and Construction, a wholly owned subsidiary of ViTO Group, is an integrated EPC (Engineering, Procurement, and Construction) services provider for industrial projects. Our industry-specific organization focuses on executing turnkey projects in the oil, gas, and energy sectors. Utilizing modern technology and techniques to deliver excellent results and added value to our clients, our Group currently operates from headquarters in Qatar, India, the United Arab Emirates, Germany, and Istanbul.

We are looking for a highly motivated “Personal Assistant” who will provide top-level assistance for our CEO in our İstanbul Head Office, Vadistanbul.

Main Responsibilities:

• Assisting our CEO and carrying out all personal assistant duties and responsibilities successfully,
• Preparing presentations and reports,
• Filing and archiving all correspondences and documentation in an organized and consistent manner,
• Undertaking the tasks of receiving calls, taking messages and routing correspondences,
• Maintaining diary, arrange meetings and appointments and provide reminders,
• Organizing travel and accommodation arrangements,
• Maintaining confidentiality and uses a high degree of discretion.

Knowledge & Experience:

• University Degree in related field,
• Minimum 7-8 years of proven experience as an Executive & Personal Assistant to top level of management,
• Excellent verbal and written communications skills both in Turkish and English,
• Advanced computer skills including MS Office Applications,
• Ability to organize a daily workload by priorities,
• Able to meet deadlines in a fast-paced quickly changing environment,
• Self-disciplined, proactive, dynamic, eager to learn and to take on new challenges,
• Team player, result-oriented with strong planning and organization skills,
• Exceptional interpersonal communication skills,