CEO Office Executive

Bilgili Holding; Beşiktaş; On-site; TRY 240,000 - 360,000; Full time

Job summary

Bilgili Holding in Istanbul is seeking a Chief Office Executive to provide full support to the CEO and COO, manage the top management office, and coordinate day-to-day activities. You will prepare and edit key reports, presentations, and correspondence, and organize international and domestic meetings and agendas.

The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities with confidentiality.

Qualifications

• Bachelor's degree in Engineering and strong organizational skills.
• Experience coordinating multiple priorities in an executive environment.
• Excellent communication, presentation and follow-up abilities.

Responsibilities

• Provide full support to CEO & COO management office.
• Manage day-to-day operations of the top management office.
• Facilitate communication between management and direct reports.
• Prepare and edit correspondence, financial and other reports and presentations.
• Organize international and domestic meetings, calls and agendas.
• Consolidate information or analyses requested by the CEO from relevant departments.
• Represent the company’s values and corporate approach.
• Attend CEO & COO meetings and share notes.
• Prepare project reports, perform analyses and share with stakeholders.
• Act as contact point among executives, employees, clients and external partners.
• Contribute to growth opportunities and new business development projects.
• Assist in developing and monitoring KPIs to track strategic progress.
• Collaborate on project RFQ processes and inquiries, and develop commercial roadmaps.

Skills

Executive support

Operations coordination

Communication

Analytical skills

Team player

Confidentiality

Project management

Strategic planning

Education

Bachelor's degree in Engineering

Tools

Microsoft Office

Job description

Currently seeking for a CEO Office Executive position for our Istanbul based Company.

Responsibilities:

• Full support to CEO & COO management office
• Day-to-day operations of top management office
• Facilitating communication between management and direct reports
• Preparing & editing correspondence, financial & other reports and presentations
• Organizing all international & domestic meetings, phone calls and agendas
• Consolidating the information or analyzes requested by the CEO from the relevant departments,
• Representing the company's values and corporate approach,
• Participating in the meetings held by the CEO &COO and sharing the meeting notes,
• Preparing the reports of the projects followed by the CEO, making the analyzes and sharing them with the relevant people,
• Act as the point of contact among executives, employees, clients and other external partners
• Taking an active part in the project from scratch until its implementation by evaluating opportunities according to the company's growth strategies, identifying and investigating possible growth areas
• Assist in the development and monitoring of key performance indicators (KPIs) to track progress and measure the success of strategic initiatives,
• Manages the process for projects RFQ and inquiries,
• Taking part in new business development Projects, and implementing AI processes,
• Collaboration regarding structure and execution on initiatives by developing work plans, gathering and synthesizing relevant data, leading analyses, developing final recommendations and commercial roadmaps.

Qualifications

• Bachelor's degree in Engineering field
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Excellent communication skills, positive and proactive attitude
• Detail oriented, organized and structured
• Self-confident, energetic
• Team player, able to build positive and cooperative work relationships with all stakeholders
• High degree of confidentiality, business ethics, integrity and responsibility
• Strong analytical and problem-solving skills, with the ability to gather and interpret complex data
• Proficiency in using Strategic Planning software and tools
• Strong project management skills, with the ability to prioritize tasks and meet deadlines
• Exceptional communication and presentation skills, and good teamwork abilities