Executive Assistant

Seluz Fragrance & Flavor Company; Silivri; On-site; TRY 360,000 - 480,000; Full time

Job summary

Seluz Fragrance & Flavor Company is seeking an organized Executive Assistant to support the General Manager in a dynamic, confidential environment. You will manage calendars, coordinate meetings and travel, prepare reports and maintain professional communications in Turkish and English.

The ideal candidate has a Bachelor's or Associate degree and at least five years of EA experience, superb organizational skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree or Associate degree.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Fluent in English, both written and spoken.
• Proficient in Microsoft Office applications.

Responsibilities

• Plan and manage the General Manager's calendar and daily schedule.
• Organize meetings, prepare agendas, record action items, and follow up on their completion.
• Handle correspondence in both Turkish and English.
• Coordinate domestic and international travel arrangements.
• Organize and coordinate visitor and guest arrangements.
• Assist in the preparation of reports, presentations, and other business documents.
• Facilitate effective coordination and communication between the General Manager and internal departments.
• Manage confidential information and sensitive documents with the highest level of discretion.
• Perform administrative and organizational tasks assigned by the General Manager.

Skills

Executive Support

Calendar Management

Travel Coordination

English Proficiency

Education

Bachelor's degree or Associate degree

Tools

Microsoft Office

Job description

As Seluz Fragrance & Flavor Company, we are inspired by the most special moments of the life and the human spirit since our establishment; we blend the unprecedented richness of nature with our never-ending passion in our dynamic, innovative and creative world, and continue to bring the most special fragrances and flavors into life.

Join Our Team

We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to our General Manager. This is a key role for someone who thrives in a dynamic business environment, excels at managing multiple priorities, and enjoys being at the center of executive operations.

As the trusted right hand of the General Manager, you will play a vital role in ensuring the smooth execution of daily business activities, coordinating strategic meetings and communications, and maintaining the highest standards of professionalism and confidentiality. If you are passionate about organization, possess outstanding communication skills, and take pride in anticipating needs before they arise, we would love to hear from you.

Key Responsibilities

• Plan and manage the General Manager's calendar and daily schedule.
• Organize meetings, prepare agendas, record action items, and follow up on their completion.
• Handle correspondence in both Turkish and English.
• Coordinate domestic and international travel arrangements.
• Organize and coordinate visitor and guest arrangements.
• Assist in the preparation of reports, presentations, and other business documents.
• Facilitate effective coordination and communication between the General Manager and internal departments.
• Manage confidential information and sensitive documents with the highest level of discretion.
• Perform administrative and organizational tasks assigned by the General Manager.

Qualifications

• Bachelor's degree or Associate degree.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Fluent in English, both written and spoken.
• Proficient in Microsoft Office applications.
• Strong planning and organizational skills.
• Excellent communication and interpersonal skills with a professional demeanor.
• Highly trustworthy, detail-oriented, disciplined, and committed to maintaining confidentiality.
• Proactive, solution-oriented, with strong follow-up and coordination skills.