Administrative & Operations Coordinator (HSE)

Eurofragance; Turkey; On-site; EUR 26,000 - 38,000; Full time

Benefits offered by this job

Stability

International environment

Flexible start time

Medical insurance

Food allowance

Transport allowance

Job summary

Eurofragance, headquartered in Barcelona with offices worldwide, is seeking an Administrative & Office Coordinator to support coordination of administrative activities with focus on OH&S processes, international communication, and day-to-day office management.

You will ensure information, documentation, and routine operations are properly managed, contributing to an organized and efficient work environment, collaborating with internal stakeholders and overseas teams.

Qualifications

• Bachelor’s degree in Business Administration, International Trade or a related field
• 2 years of experience in a similar role
• Previous experience in administration, office coordination, operations, or executive support
• Strong organizational and multitasking skills
• Proficiency in English and Turkish
• Good command of MS Office

Responsibilities

• Maintain regular communication with internal stakeholders to ensure smooth office operations
• Organize birthday celebrations and internal events
• Coordinate meal and catering arrangements
• Manage office purchases and supermarket orders (e.g. Migros)
• Track and share the weekly home office / remote working list every Monday
• Handle DHL and courier shipments
• Manage stationery and office supply purchases
• Coordinate laboratory-related procurement

Skills

Organizational skills

Multitasking

Office coordination

English

Turkish

Communication

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

Ever dreamed of working where fragrances tell stories?

At Eurofragance, we don’t just create fragrances — we create experiences. With passion, excellence and bold entrepreneurial spirit, we’re growing fast and want you to grow with us.
Join a global team headquartered in Barcelona, with offices in Dubai, Singapore, Mexico, Turkey, India… and more!

Here, your work truly matters — and so do you.

What's your mission?

Your mission is to support the coordination of administrative and operational activities, with a focus on occupational health & safety processes, international communication, medical coordination, and day-to-day office management. You will ensure that information, documentation, and routine operations are properly managed, contributing to an organized and efficient work environment.

Here’s what you’ll be rocking every day

Administrative & Office Management

• Maintain regular communication with internal stakeholders to ensure smooth office operations

• Organize birthday celebrations and internal events

• Coordinate meal and catering arrangements

• Manage office purchases and supermarket orders (e.g. Migros)

• Track and share the weekly home office / remote working list every Monday

• Handle DHL and courier shipments

• Manage stationery and office supply purchases

• Coordinate laboratory-related procurement

Occupational Health & Safety (ISG)

• Coordinate and organize training sessions and related schedules

• Manage communication flow between the company and the OHS (ISG) service provider

• Prepare, complete, and follow up on OHS-related documents and paperwork

• Ensure timely handling of compliance-related processes

International Coordination (HSE)

• Act as a communication bridge between overseas stakeholders and the company

• Participate in and coordinate regular meetings with international teams

• Prepare and complete required documentation and reporting

• Support cross-border operational communication

Medical & Vendor Coordination

• Manage communication with doctors, laboratories, and medical service providers for TR office

• Obtain pricing for tests, medical analyses, and related services

• Request and compare quotations from suppliers and service providers

• Share offers with management and coordinate approval processes

• Support the execution of related operational arrangements

What you need to shine in this role

• Bachelor’s degree in Business Administration, International Trade or a related field

• 2 years of experience in a similar role

• Previous experience in administration, office coordination, operations, or executive support

• Strong organizational and multitasking skills

• Proficiency in English and Turkish

• Good command of MS Office

What do we offer you at Eurofragance?
Much more than just a job! Take a look at everything we’ve prepared for you:

• Stability and growth in a solid company in full expansion.

• International environment with a multicultural team and language practice.

• Flexible start time.

• Medical insurance for your peace of mind.

• Food allowance to support your daily meals.

• Transport allowance to help cover commuting costs.

Why Eurofragance?

We believe in diversity and in creating a space where everyone feels welcome — regardless of gender, age, background, orientation, or ability.
We’re also deeply committed to sustainability: reducing our carbon footprint, enhancing energy efficiency and cultivating environmental respect.
By joining us, you become part of a company that actively works to make a positive impact on the planet — and on people.

Ready to join us on this sensorial adventure?

Send CV in English only