Administrative & Operations Coordinator (HSE)

Eurofragance SLU; Şişli; On-site; TRY 1,363,636 - 2,272,727; Full time

Benefits offered by this job

Medical insurance

Food allowance

Transport allowance

Flexible start time

Job summary

Eurofragance SLU is seeking an Administrative Coordinator for their Turkey office in Marmara Bölgesi, Şişli. In this role, you will support administrative and operational activities, focusing on health and safety processes, international communication, and office management. The ideal candidate will have a Bachelor's degree and at least 2 years of relevant experience. This position offers a multicultural environment, stability and growth opportunities, as well as benefits such as medical insurance and food allowance.

Qualifications

• Minimum 2 years of experience in a similar role.
• Previous experience in administration or office coordination.
• Strong organizational and multitasking skills.

Responsibilities

• Support coordination of administrative and operational activities.
• Manage internal communication and office operations.
• Coordinate health & safety training sessions.
• Handle medical service provider communication.

Skills

Organizational skills

Multitasking

Proficiency in English

Proficiency in Turkish

MS Office skills

Education

Bachelor's degree in Business Administration or related field

Job description

Ever dreamed of working where fragrances tell stories? At Eurofragance, we don’t just create fragrances — we create experiences. With passion, excellence and bold entrepreneurial spirit, we’re growing fast and want you to grow with us.

Join a global team headquartered in Barcelona, with offices in Dubai, Singapore, Mexico, Turkey, India… and more!

Here, your work truly matters — and so do you.

What's your mission?

Your mission is to support the coordination of administrative and operational activities, with a focus on occupational health & safety processes, international communication, medical coordination, and day‑to‑day office management. You will ensure that information, documentation, and routine operations are properly managed, contributing to an organized and efficient work environment.

Administrative & Office Management

• Maintain regular communication with internal stakeholders to ensure smooth office operations
• Organize birthday celebrations and internal events
• Coordinate meal and catering arrangements
• Manage office purchases and supermarket orders (e.g. Migros)
• Track and share the weekly home office / remote working list every Monday
• Handle DHL and courier shipments
• Manage stationery and office supply purchases
• Coordinate laboratory-related procurement

Occupational Health & Safety (ISG)

• Coordinate and organize training sessions and related schedules
• Manage communication flow between the company and the OHS (ISG) service provider
• Prepare, complete, and follow up on OHS-related documents and paperwork
• Ensure timely handling of compliance-related processes

International Coordination (HSE)

• Act as a communication bridge between overseas stakeholders and the company
• Participate in and coordinate regular meetings with international teams
• Prepare and complete required documentation and reporting
• Support cross-border operational communication

Medical & Vendor Coordination

• Manage communication with doctors, laboratories, and medical service providers for TR office
• Obtain pricing for tests, medical analyses, and related services
• Request and compare quotations from suppliers and service providers
• Share offers with management and coordinate approval processes
• Support the execution of related operational arrangements

What you need to shine in this role

• Bachelor’s degree in Business Administration, International Trade, Occupational Health & Safety, or a related field
• Minimum 2 years of experience in a similar role
• Previous experience in administration, office coordination, operations, or executive support
• Strong organizational and multitasking skills
• Proficiency in English and Turkish
• Good command of MS Office

What do we offer you at Eurofragance?

• Stability and growth in a solid company in full expansion.
• International environment with a multicultural team and language practice.
• Flexible start time.
• Medical insurance for your peace of mind.
• Food allowance to support your daily meals.
• Transport allowance to help cover commuting costs.

Why Eurofragance?

We believe in diversity and in creating a space where everyone feels welcome — regardless of gender, age, background, orientation, or ability. We’re also deeply committed to sustainability: reducing our carbon footprint, enhancing energy efficiency and cultivating environmental respect. By joining us, you become part of a company that actively works to make a positive impact on the planet — and on people.