Executive Assistant

Kuzey Insurance & Reinsurance Brokers; Kadıköy; On-site; TRY 60,000 - 85,000; Full time

Job summary

Kuzey Insurance & Reinsurance Brokers in Kadıköy, Turkey seeks an Executive Assistant to provide comprehensive on-site support to senior leadership. This full-time role covers calendars, travel, correspondence, and reporting, with emphasis on discretion and prioritization in a fast-paced environment.

The ideal candidate brings extensive executive support experience, strong communication skills, and proficiency with MS Office, plus a relevant associate degree. On-site position with a dynamic team.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills.
• Experience with calendar management and coordinating senior-level activities.
• Proficiency in MS Office and office software.
• 10+ years of experience as an Executive Assistant or similar role preferred.
• Ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Manage calendars and schedule meetings for senior leadership.
• Organize travel arrangements and prepare correspondence, presentations and reports.
• Handle expense reports and maintain accurate records.
• Coordinate internal and external communications and meeting follow-ups.
• Assist with meeting preparation, action tracking, and document management.

Skills

Calendar management

Executive support

Administrative assistance

Communication skills

Time management

Confidentiality

Education

Associate degree

Tools

MS Office

Job description

Company Description

Kuzey Insurance & Reinsurance Brokers, founded in 2006, is a specialized brokerage firm providing insurance, risk management, claims handling, and legal consultancy services. The company focuses on energy, engineering, and marine sectors, delivering practical solutions to complex industry challenges. Kuzey is committed to high-quality, prompt, and competitive service grounded in independence, deep expertise, and professionalism. The firm values innovation and continuity, working closely with investors and clients to offer reliable, knowledge-based support. Candidates joining Kuzey can expect to be part of a skilled team that emphasizes service excellence and long-term client relationships.

Role Description

The Executive Assistant will provide comprehensive administrative and executive support to senior leadership in an on-site, full-time role based in Kadıköy. Day-to-day responsibilities include managing calendars, scheduling meetings, organizing travel arrangements, and preparing correspondence, presentations, and reports. The role involves handling expense reports, maintaining accurate records, and coordinating internal and external communications. The Executive Assistant will also assist with meeting preparation, follow-up actions, and document management to ensure smooth office operations. This position requires proactive support, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and coordination of senior-level activities.
• Candidates should possess solid Administrative Assistance skills, such as document preparation, filing, meeting organization, and office coordination.
• Candidates should possess experience with Expense Reports, including tracking, reconciliation, and adherence to company policies.
• Candidates should possess excellent Communication skills, both written and verbal, for effective interaction with internal stakeholders and external partners.
• Additional beneficial qualifications include strong organizational and time-management abilities, proficiency with office software (e.g., MS Office), attention to detail, and a high level of confidentiality.
• A relevant associate degree and prior experience (min 10 years) as an Executive Assistant or in a similar administrative role are preferred.