Executive Coordination Specialist, Ankara

IMCA; Çankaya; On-site; TRY 180,000 - 260,000; Full time

Job summary

IMCA Group, a 25-year-old international technical distribution company, seeks an Executive Coordination Specialist to support the Managing Director with strategic, analytical and operational tasks. You will help with scheduling, travel arrangements, and preparation of documents in Turkish and English, contributing to efficient executive operations.

The role offers exposure to cross-functional teams and data-driven decision making, requiring strong Excel/PowerPoint skills and familiarity with ERP

Qualifications

• Bachelor’s degree in finance, economics, business administration or related field.
• 0–3 years of experience; recent graduate or early-career professional encouraged.
• Fluent Turkish and English, with ability to prepare clear business correspondence.
• Excellent written and spoken Turkish and English for formal documents.
• Strong MS Office skills; comfortable with data and basic reports.
• Familiarity with SAP or ERP systems is an advantage.

Responsibilities

• Assist with calendar management, scheduling, appointments and reminders.
• Arrange domestic and international travel, accommodation, reservations and related documents.
• Prepare and format correspondence, meeting notes, presentations and other routine documents in Turkish and English.
• Maintain files, records, contact lists and documentation; support document collection and circulation.
• Follow up on assigned tasks, information requests and deadlines, and provide status updates.
• Help arrange meetings with internal teams, group companies and external business partners.
• Collect background information, prepare meeting materials and record agreed actions.
• Support day-to-day communication and follow-up with colleagues and business partners.
• Assist with practical arrangements and documentation for ongoing projects and management activities.
• Gather and organize financial, commercial and operational data; prepare basic summaries and reports under guidance.
• Assist with background research on companies, markets, and business opportunities requested by management.
• Support investment and investment financing matters by collecting information and preparing documents.

Skills

Calendar management

Travel arrangements

Turkish and English bilingual

Data analysis

Communication management

Education

Bachelor's degree in finance, economics, business administration or related field

Tools

SAP

ERP systems

Excel

PowerPoint

Word

Job description

IMCA Group, a 25-years-old international technical distribution company operating in the electronic components market is seeking an Executive Coordination Specialist to provide strategic, analytical and operational support to the Managing Director.This role will play an active part in the company's executive management processes and will be responsible for supporting strategic planning, project coordination, communication management and the efficient operation of the Executive Office.

Key Responsibilities

Strategic & Analytical Responsibilities

• Assist with calendar management, meeting scheduling, appointments and reminders.


• Arrange domestic and international travel, accommodation, reservations and related documents.


• Prepare and format correspondence, meeting notes, presentations and other routine documents in Turkish and English.


• Maintain files, records, contact lists and documentation; support document collection and circulation.


• Follow up on assigned tasks, information requests and deadlines, and provide status updates.

Operational & Administrative Support

• Help arrange meetings with internal teams, group companies and external business partners.


• Collect background information, prepare meeting materials and record agreed actions.


• Support day-to-day communication and follow-up with relevant colleagues and business partners.


• Assist with practical arrangements and documentation for ongoing projects and management activities.


• Gather and organize financial, commercial and operational data; prepare basic summaries, tables and reports under guidance.


• Assist with background research on companies, markets, business opportunities and other topics requested by management.


• Support investment and investment financing matters by collecting information, researching potential options and preparing supporting documents and reports.


• Assist with the preparation of materials for budgeting, planning, performance reviews and other executive matters, following management’s instructions.


• Help update presentations and working files, check information for completeness and flag missing or inconsistent data.

Qualifications Required

• Bachelor’s degree in finance, Economics, Business Administration or a related field. Candidates from other analytical disciplines with relevant business or finance exposure are also welcome.


• Strong academic performance and a sound foundation in finance, economics, accounting or business analysis.


• Recent graduate or early-career professional with 0–3 years of experience. Relevant internships, university projects, research and student organization responsibilities will be considered.


• Internship or project exposure to financial analysis, budgeting, investment research, banking, consulting or business operations is an advantage.


• Excellent written and spoken Turkish and English, with the ability to prepare clear business correspondence and documents.


• Good working knowledge of Excel, PowerPoint and Word; comfortable organizing data and preparing basic reports and presentations.


• Familiarity with SAP or another ERP system, data analysis tools or AI applications for business is an advantage.