Executive Assistant

Turgut Aydın Holding; Fatih; On-site; TRY 180,000 - 280,000; Full time

Job summary

Turgut Aydın Holding’s Insurance Venture seeks an experienced Executive Assistant to provide high-level support to the CEO and EXCO, coordinating priorities, leadership meetings, and strategic initiatives.

The role involves managing calendars, planning travel, preparing briefing materials, and ensuring smooth CEO Office operations with strong communication to stakeholders.

Qualifications

• Bachelor's degree in related field as listed
• Minimum 5 years in executive support roles
• Fluent in English preferred; strong verbal and written communication
• Excellent organizational and time management skills

Responsibilities

• Manage calendars, meetings, and travel arrangements for CEO and EXCO members
• Plan and coordinate CEO’s daily, weekly, and monthly schedule with prioritization
• Coordinate internal and external meetings involving CEO, prepare briefing materials
• Organize EXCO meetings, prepare agendas and ensure follow-up of decisions
• Coordinate preparation of documents, presentations, and reports for executive meetings
• Manage correspondence with key internal and external stakeholders
• Facilitate coordination among senior management and monitor follow-up actions
• Support smooth operation of the CEO Office and administrative processes
• Coordinate logistic and operational preparations for strategic meetings and events
• Track timely completion of actions from senior management decisions
• Support executive reports, meeting notes, and corporate communications

Skills

Microsoft Office proficient

Calendar management

Meeting coordination

Travel arrangements

Stakeholder management

Communication

Time management

Executive support

Education

Business Administration

Office Management and Executive Assistance

Labor Economics and Industrial Relations

International Relations

Tools

Outlook

PowerPoint

Excel

Teams

Job description

We are seeking an experienced Executive Assistant to provide high-level support to the CEO and Executive Committee of Turgut Aydın Holding’s Insurance Venture, ensuring effective coordination of executive priorities, leadership meetings, and strategic initiatives.

Qualifications

• Bachelor's degree in Business Administration, Office Management and Executive Assistance, Labor Economics and Industrial Relations, International Relations, or a related field,
• Minimum 5 years of experience in Executive Assistant, CEO Assistant, or similar senior executive support roles,
• Proficient in Microsoft Office applications (Outlook, PowerPoint, Excel, Teams),
• Proven experience in supporting senior executives and managing multiple stakeholders,
• Preferably fluent in English, with the ability to effectively manage both verbal and written communication,
• Strong organizational, planning, and time management skills,
• Experienced in calendar management, meeting coordination, and travel arrangements,
• Proactive, results-oriented, and highly disciplined in follow-up and execution,
• Strong communication and professional representation skills.

Job Description

• Manage the calendars, meetings, and travel arrangements of the CEO and Executive Committee (EXCO) members,
• Effectively plan and coordinate the CEO’s daily, weekly, and monthly schedule, ensuring prioritization, calendar optimization, and efficient time management,
• Coordinate internal and external meetings involving the CEO, prepare required briefing materials, and follow up on related actions,
• Organize Executive Committee (EXCO) meetings, prepare agendas and ensure timely follow-up of decisions,
• Coordinate the preparation of documents, presentations, reports, and other materials required for executive meetings,
• Manage correspondence and communication with key internal and external stakeholders,
• Facilitate coordination among senior management teams and monitor the execution of agreed actions and deliverables,
• Support the smooth operation of the CEO Office and contribute to executive-level administrative processes,
• Coordinate the logistical and operational preparations for strategic meetings and business events,
• Track and monitor the timely completion of actions arising from senior management decisions,
• Coordinate corporate events, executive visits, conferences, and special organizational activities,
• Support the preparation of executive reports, presentations, meeting notes, and corporate communication materials for senior management.