Executive Assistant

Çilek; Sarıyer; On-site; TRY 200,000 - 280,000; Full time

Job summary

Çilek is seeking an Executive Assistant to support our executive in daily operations and coordinate activities across group entities, CSR initiatives, and domestic and international engagements.

The role requires strong organisational skills, professional representation of the executive, and effective coordination of multiple activities. You will attend meetings, prepare briefings, and drive follow-ups as needed.

Qualifications

• Bachelor’s degree in a related field.
• Advanced English speaking and writing skills.
• 3–4 years supporting senior executives.
• Proficient in MS Office and quick to learn new tools.
• Confident using digital tools and AI applications.

Responsibilities

• Manage time and prioritise tasks amid changing priorities.
• Track executive priorities and incoming requests.
• Coordinate international meetings and packages.
• Organise meetings, take notes, record decisions, owners and deadlines.
• Prepare briefing documents for meetings and briefing participants.
• Attend meetings on executive’s behalf and communicate next steps.
• Conduct research and prepare reports and presentations.
• Coordinate with group companies, foundations and NGOs.

Skills

Time management

Advanced English

MS Office proficiency

Communication

Education

Bachelor’s degree (Business Admin / IR / PR / Communications / Political Science)

Tools

MS Word

MS Excel

PowerPoint

Job description

We are looking for an Executive Assistant to support our executive in their daily work while coordinating a diverse range of activities across group companies, social responsibility initiatives, and domestic and international engagements. The role includes communication, meeting documentation and follow-up, as well as attending meetings and events alongside or on behalf of the executive when required. This is a dynamic role requiring strong organisational skills, the ability to represent the executive professionally and effective coordination of multiple activities.

Purpose of the Role

As an Executive Assistant, your role will be pivotal in ensuring the smooth execution of the executive’s daily workflow. You will act as a key liaison for internal and external communication, contributing to the efficiency of strategic decision-making processes. The ideal candidate will demonstrate adaptability, digital proficiency, and the ability to take initiative in an evolving environment. This role goes beyond traditional administrative support, encouraging a partnership mindset to streamline operations and drive organizational success.

What We Expect from You:

• Ability to manage time, prioritize tasks and take initiative in a busy work environment with rapidly changing priorities
• Track the executive’s priorities and incoming requests accurately
• Keep tracing of foreign affairs, fully organizing all packages for international meetings, including preparation and ensuring the necessary coordination.
• Organize and attend meetings, take clear notes and record decisions, action owners and deadlines, communicate them to relevant parties, and follow up on the implementation process
• Prepare briefing documents and brief the executive and meeting participants on the agenda, relevant background and key points before meetings
• Attend meetings on the executive’s behalf, understand discussions, guide next steps within delegated authority and keep them fully informed
• Conduct necessary research and prepare reports, texts, presentations and related documentation
• Support management meetings and coordinate with other executives
• Coordinate activities and communication with group companies, foundations, associations, NGOs and other stakeholders
• Be open to digital tools, technological developments, and innovations
• Maintain composure and produce practical solutions in unexpected situations
• Maintain notes, records and follow-up within the executive’s established working methods, and remind them of commitments

Qualifications We Are Looking For:

• Bachelor’s degree in Business Administration, International Relations, Public Relations, Communication, Political Science or a related field
• Advanced English speaking and writing skills
• 3-4 years of experience supporting senior executives in an executive assistant, executive office, private office or CEO office role
• Highly proficient in MS Office programs (Word, Excel and PowerPoint), with the ability and commitment to learn new features quickly
• Confident using digital tools and interested in artificial intelligence applications
• Detail-oriented, organised, practical and results-focused, with a disciplined approach to work
• Strong representation, communication and relationship management skills, with the professional maturity to engage with senior business leaders, institutions and other stakeholders
• Ability to manage multiple tasks, solve problems and follow through on actions to completion
• Strong commitment to confidentiality, trust and professional ethics
• Willingness to travel domestically and internationally if needed, with no travel restrictions
• Valid driving licence and ability to drive confidently when required
• Available to work fully from the office and accompany the executive to off-site meetings and engagements.
• Flexibility to adapt to changing schedules and varying work demands when required
• Preferably residing on the European side of Istanbul