Executive Assistant

Turgut Aydın Holding; Fatih; On-site; TRY 300,000 - 540,000; Full time

Job summary

Turgut Aydın Holding’s Insurance Venture in Istanbul seeks an experienced Executive Assistant to provide high‑level support to the CEO and EXCO, coordinating executive priorities, leadership meetings, and strategic initiatives with discretion and professionalism.

You will manage calendars, plan travel, prepare briefing materials, organize EXCO meetings, and ensure timely follow‑up on decisions, while communicating effectively with internal and external stakeholders.

Qualifications

• Bachelor's degree in a related field (as listed)
• Minimum 5 years in executive assistant/CEO support roles
• Proficient in MS Office applications (Outlook, PowerPoint, Excel, Teams)
• Fluent in English (written and spoken) or strong communication with senior executives

Responsibilities

• Manage the calendars, meetings, and travel arrangements of the CEO and EXCO members
• Plan and coordinate the CEO’s daily, weekly, and monthly schedule with priorities
• Coordinate internal and external meetings involving the CEO; prepare briefing materials; follow up on actions
• Organize EXCO meetings; prepare agendas; ensure timely follow-up of decisions
• Coordinate preparation of documents, presentations, and reports for executive meetings
• Manage correspondence with key internal and external stakeholders
• Facilitate coordination among senior management teams and monitor execution of actions
• Support the smooth operation of the CEO Office and administrative processes
• Coordinate logistics for strategic meetings and business events
• Track timely completion of actions arising from senior management decisions
• Coordinate executive reports, notes, and corporate communication materials for senior management

Skills

Calendar management

Meeting coordination

Travel arrangements

Stakeholder management

Executive support

English proficiency

Education

Bachelor's degree in Business Administration, Office Management and Executive Assistance, Labor Economics and Industrial Relations, International Relations, or related field

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

We are seeking an experienced Executive Assistant to provide high-level support to the CEO and Executive Committee of Turgut Aydın Holding’s Insurance Venture, ensuring effective coordination of executive priorities, leadership meetings, and strategic initiatives.

Qualifications

• Bachelor's degree in Business Administration, Office Management and Executive Assistance, Labor Economics and Industrial Relations, International Relations, or a related field,
• Minimum 5 years of experience in Executive Assistant, CEO Assistant, or similar senior executive support roles,
• Proficient in Microsoft Office applications (Outlook, PowerPoint, Excel, Teams),
• Proven experience in supporting senior executives and managing multiple stakeholders,
• Preferably fluent in English, with the ability to effectively manage both verbal and written communication,
• Strong organizational, planning, and time management skills,
• Experienced in calendar management, meeting coordination, and travel arrangements,
• Proactive, results-oriented, and highly disciplined in follow-up and execution,
• Strong communication and professional representation skills.

Job Description

• Manage the calendars, meetings, and travel arrangements of the CEO and Executive Committee (EXCO) members,
• Effectively plan and coordinate the CEO’s daily, weekly, and monthly schedule, ensuring prioritization, calendar optimization, and efficient time management,
• Coordinate internal and external meetings involving the CEO, prepare required briefing materials, and follow up on related actions,
• Organize Executive Committee (EXCO) meetings, prepare agendas and ensure timely follow-up of decisions,
• Coordinate the preparation of documents, presentations, reports, and other materials required for executive meetings,
• Manage correspondence and communication with key internal and external stakeholders,
• Facilitate coordination among senior management teams and monitor the execution of agreed actions and deliverables,
• Support the smooth operation of the CEO Office and contribute to executive-level administrative processes,
• Coordinate the logistical and operational preparations for strategic meetings and business events,
• Track and monitor the timely completion of actions arising from senior management decisions,
• Coordinate corporate events, executive visits, conferences, and special organizational activities,
• Support the preparation of executive reports, presentations, meeting notes, and corporate communication materials for senior management.