Workplace Operations & Facilities Coordinator

JLL; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

JLL Singapore is seeking a proactive Workplace Coordinator to support the office facilities and operations. You will collaborate with the workplace team to ensure smooth day-to-day activities, manage conference rooms, coordinate deliveries, and uphold safety and service standards for on-site clients.

The role emphasizes stakeholder engagement, procurement support, and efficient site management across client spaces, ensuring a welcoming, compliant, and well-organised work environment.

Responsibilities

• Client/Stakeholder Support – Provide superior customer service to meet on-site client’s expectations
• Procurement & Vendor Support – Assist in the management of all contractors on site to ensure they perform to the required standards
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Health & Safety – Conduct regular audits to ensure safety procedures are being complied with
• Site Operations tasking – Overseeing and coordinating placements of all incoming deliveries
• Recording delivery information on incoming shipments for each specific vendor
• Conference Rooms Coordination – Coordinate booking of the conference rooms and prepare conference room areas
• Consumables Order – Perform the weekly consumables order and receipt deliveries
• General Site Cleanliness – Inspect and direct onsite cleaning staff
• Escorting Clients/Contractors – Escort clients in restricted areas and maintain access requirements
• Risk Management – Assist in risk management programs and disaster recovery plans
• Achieve Key Performance Indicators and Service Level Agreements
• Other tasks consistent with the role of Workplace Coordinator

Job description

JLL Singapore is seeking a proactive Workplace Coordinator to support the office facilities and operations. You will collaborate with the workplace team to ensure smooth day-to-day activities, manage conference rooms, coordinate deliveries, and uphold safety and service standards for on-site clients.

The role emphasizes stakeholder engagement, procurement support, and efficient site management across client spaces, ensuring a welcoming, compliant, and well-organised work environment.