Workplace Coordinator

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Jones Lang LaSalle Incorporated seeks a Workplace Coordinator to join our Singapore team. The role supports on-site operations, coordinating with the workplace team to ensure seamless facilities services and a client-centric experience for occupants.

The position emphasizes stakeholder engagement, safe working practices, and efficient room bookings, deliveries, and consumables management in a fast-paced office environment.

Qualifications

• Experience in facilities management and office operations.
• Strong customer service orientation and problem-solving skills.
• Ability to coordinate with vendors and internal teams.
• Knowledge of safety procedures and compliance expectations.
• Excellent organizational skills and attention to detail.

Responsibilities

• Client/Stakeholder Support – Provide superior customer service to meet on-site client’s expectations
• Procurement & Vendor Support – Assist in the management of contractors on site and inspect works
• Assist in procurement of vendors and services as required
• Finance Support – Assist in financial processes to ensure timely and accurate management
• Health & Safety – Conduct regular audits to ensure safety procedures are followed
• Assist in carrying out safety procedures when needed
• Site Operations tasking – Oversee placements of deliveries and record delivery data for vendors
• Conference Rooms Coordination – Coordinate booking and setup for meetings and client requirements
• Consumables Order – Manage weekly orders and receipts, ensure stock availability
• General Site Cleanliness – Inspect cleanliness and direct on-site cleaning staff
• Escorting Clients/Contractors – Ensure access control and escort as needed
• Risk Management – Assist in risk management and disaster recovery planning
• Adhere to JLL’s conduct guidelines and achieve KPIs and SLAs

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Workplace Coordinator strengthens the sense of community at JLL offices, by helping the workplace team facilitate togetherness, making operating in a JLL office space simple and easy, positively linking people and solutions, whilst undertaking all of this in a receptive, fun, approachable and responsive way. JLL is currently reshaping our workplace property service delivery and this role plays a key part in supporting the operational team on the account to deliver services that provide leading edge facilities and workplace services that align to JLL’s “The Future of Work” methodology. This Workplace Coordinator role supports engagement with stakeholders (internal and external), as well as improvement in facilities management and the delivery of client-centric service excellence to end users.

Key Activities

• Client/Stakeholder Support – Provide superior customer service to meet on-site client’s expectations
• Procurement & Vendor Support Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required
• Finance Support Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Health & Safety Conduct regular audits to ensure safety procedures are being complied with
• Assist in carrying out safety procedures when needed
• Site Operations tasking (% allocation depends on site) Overseeing and coordinating placements of all incoming deliveries Recording delivery information on incoming shipments for each specific vendor
• Conference Rooms Coordination Coordinate booking of the conference rooms Prepare Conference room areas for meetings Organize any specific requirements from the clients regarding meetings Coordinate DCI or customer meals as directed
• Consumables Order Perform the weekly consumables order Receipt all consumables delivered and store as required Forward receipts to FM team for records Ensure adequate consumables available for clients
• General Site Cleanliness Perform inspections on the cleaning onsite Give direction to the onsite cleaning staff, ensuring Data Halls and service corridors are kept tidy Organize any special clean requirements
• Escorting Clients/Contractors Escort clients in areas only persons with Level 1 Security Access can reach Assist in maintaining client access requirements.
• Risk Management Assist in the property risk management program Participate in the disaster recovery and business continuity plans as required Follow established escalation procedures and incident reporting procedures
• Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies Achieve Key Performance Indicators and Service Level Agreement targets Other tasks consistent with the role of Workplace Coordinator

Location

Location: On-site –Singapore

Job Tags: Hiring

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >.

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