Workplace Coordinator

JLL; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

JLL Singapore is seeking a proactive Workplace Coordinator to support the office facilities and operations. You will collaborate with the workplace team to ensure smooth day-to-day activities, manage conference rooms, coordinate deliveries, and uphold safety and service standards for on-site clients.

The role emphasizes stakeholder engagement, procurement support, and efficient site management across client spaces, ensuring a welcoming, compliant, and well-organised work environment.

Responsibilities

• Client/Stakeholder Support – Provide superior customer service to meet on-site client’s expectations
• Procurement & Vendor Support – Assist in the management of all contractors on site to ensure they perform to the required standards
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Health & Safety – Conduct regular audits to ensure safety procedures are being complied with
• Site Operations tasking – Overseeing and coordinating placements of all incoming deliveries
• Recording delivery information on incoming shipments for each specific vendor
• Conference Rooms Coordination – Coordinate booking of the conference rooms and prepare conference room areas
• Consumables Order – Perform the weekly consumables order and receipt deliveries
• General Site Cleanliness – Inspect and direct onsite cleaning staff
• Escorting Clients/Contractors – Escort clients in restricted areas and maintain access requirements
• Risk Management – Assist in risk management programs and disaster recovery plans
• Achieve Key Performance Indicators and Service Level Agreements
• Other tasks consistent with the role of Workplace Coordinator

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Workplace Coordinator strengthens the sense of community at JLL offices, by helping the workplace team facilitate togetherness, making operating in a JLL office space simple and easy, positively linking people and solutions, whilst undertaking all of this in a receptive, fun, approachable and responsive way.

JLL is currently reshaping our workplace property service delivery and this role plays a key part in supporting the operational team on the account to deliver services that provide leading edge facilities and workplace services that align to JLL’s “The Future of Work” methodology.

This Workplace Coordinator role supports engagement with stakeholders (internal and external), as well as improvement in facilities management and the delivery of client-centric service excellence to end users.

Key activities the Workplace Coordinator is required to assist with include:

• Client/Stakeholder Support – Provide superior customer service to meet on-site client’s expectations
• Procurement & Vendor Support
  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
  • Assist in the procurement of vendors and services as required
• Finance Support
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Health & Safety
  • Conduct regular audits to ensure safety procedures are being complied withAssist in carrying out safety procedures when needed
• Site Operations tasking (% allocation depends on site)
  • Overseeing and coordinating placements of all incoming deliveries
• Recording delivery information on incoming shipments for each specific vendor
• Conference Rooms Coordination
  • Coordinate booking of the conference rooms
  • Prepare Conference room areas for meetings
  • Organize any specific requirements from the clients regarding meetings
  • Coordinate DCI or customer meals as directed
• Consumables Order
  • Perform the weekly consumables order
  • Receipt all consumables delivered and store as requiredForward receipts to FM team for records
  • Ensure adequate consumables available for clients
• General Site Cleanliness
  • Perform inspections on the cleaning onsite
  • Give direction to the onsite cleaning staff, ensuring Data Halls and service corridors are kept tidy
  • Organize any special clean requirements
• Escorting Clients/Contractors
  • Escort clients in areas only persons with Level 1 Security Access can reach
  • Assist in maintaining client access requirements.
• Risk Management
  • Assist in the property risk management program
  • Participate in the disaster recovery and business continuity plans as required
  • Follow established escalation procedures and incident reporting procedures
  • Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
• Achieve Key Performance Indicators and Service Level Agreement targets
• Other tasks consistent with the role of Workplace Coordinator

Location:

On-site –Singapore

Job Tags:

Hiring

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