Trust Administration - Senior Associate

CAMELOT TRUSTEES LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial services firm in Singapore is looking for an experienced professional to provide comprehensive trust administration services. The role involves managing client portfolios with a focus on corporate governance and compliance, maintaining accurate records, and liaising with clients and banks. The ideal candidate should hold a bachelor's degree and have over 3 years of experience in the TCSP industry, demonstrating strong ethics, organizational skills, and client relationship management capabilities.

Qualifications

• 3+ years experience within TCSP industry.
• Ability to work under pressure and meet deadlines.
• Conscientious and flexible with excellent attention to detail.

Responsibilities

• Provide trust administration services to clients.
• Maintain up-to-date records and financial reporting.
• Assist with the opening of bank accounts.

Skills

Professional ethics

Attention to detail

Analytical skills

Client relationship management

Education

Bachelor's degree/University degree

STEP member or working towards STEP membership

Job description

Responsibilities

• To provide full suite of trust administration services to a portfolio of clients with a high level of service delivery including, but not limited to, achieving high standards of corporate governance, fiduciary integrity and statutory compliance, and maintaining up-to-date records and financial reporting.
• To collate Trust Formation Questionnaires, collation all the KYC documents, the preparation of Dossier, the Client Acceptance Summary Form, the W-8BEN, tax declaration form, FATCA/CRS self-certification forms and other requirements for new clients after the structure is onboarded by the business development team.
• To assist with the opening of bank accounts.
• Follow up with PTC clients on Quarterly Due Diligence.
• To maintain and update clients’ KYC documents such as expiry of passport/proof of address.
• To maintain up-to-date records in the permanent file and the electronic folder by scanning, storing, and maintaining proper records of all documents.
• To prepares Directors’ Resolution and follow up with Directors’ signatories for execution.
• To prepares Trustees’ Resolutions and follow up with Trustees’ signatories for execution
• To follow up external request such as banks for updates of KYC documentations.
• To liaise with the registered agent to update corporate documents and conduct the necessary filing.
• Organize and maintain filing system for new and existing clients.
• To carry out year-end follow up with insurance copies for cash surrendered value.
• To act with the highest standards of ethics, integrity and professionalism.
• To assist with projects as and when required.
• To send out fee invoices and collect fees timeously, and to review outstanding debtors and pro-actively raise concerns where appropriate with a view to maximising successful debt recovery.

Requirements

• Bachelor’s degree/University degree
• STEP member or working towards STEP membership
• 3+ years experience within TCSP industry
• High degree of professional ethics and integrity
• Conscientious, punctual, flexible and dependable
• Organized with excellent attention to detail, the ability to keep accurate and comprehensive records.
• Demonstrated ability to work under pressure and meet deadlines with required prioritization, while maintaining high quality and accuracy of work
• Good analytical and report writing skills
• Ability to establish and maintain good client relationships
• Ability to remain calm and professional when dealing with potentially difficult situations