Trust Administration Assistant

KENSINGTON TRUST SINGAPORE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable trust management firm in Singapore is looking for a Trust Administration Assistant to support the administration of trust accounts. The role involves filing and scanning trust documents, managing daily mails, and preparing payment instructions under supervision. Candidates should have strong organizational and communication skills, be detail-oriented, and possess a Diploma or Bachelor's degree in a related field. This position offers an opportunity to work in a fast-paced environment with a professional team.

Qualifications

• Meticulous attention to detail and accuracy in tasks.
• Ability to multi-task and prioritize work effectively.
• Excellent written and verbal communication skills.

Responsibilities

• File and scan trust-related documents.
• Sort daily mails and open new files for clients.
• Prepare payment instructions under guidance.

Skills

attention to detail

organizational skills

communication skills

Microsoft Office 365

ability to multi-task

Education

Diploma or Bachelor's degree in Business Administration or related field

Job description

Your Next Opportunity

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team. The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

Your Role & Responsibilities

• Filing of trust related documents – e.g. bank statements, Trust Deeds etc.
• Scanning of trust related documents – e.g. bank statements, Trust Deeds etc.
• Opening and sorting of daily mails
• Assist in storing scanned documents to ViewPoint and shared drive
• Arranging for local / overseas courier
• Archiving of past bank statements / transactions
• Collate and arrange documents for certification as true copies
• Collate and arrange for documents to be signed by authorized signatories
• Arranging for the sealing of Trust Deeds
• Set up files for new trust clients
• Preparing payment instructions (with specific written guidance from the Trust Administrators)
• Verification of monthly invoices for billing of both local & overseas courier charges.
• And any other general day-to-day administrative support to the Trust administrators or as instructed by the Head of Trust or the Managing Director

What We Are Looking For

Education

• Diploma or Bachelor's degree in Business Administration, Finance, or a related field.

Skills & Experience

• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

Traits

• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Communicator: Good interpersonal and communication skills to work effectively with internal teams and different stakeholders.

We regret to inform you that only shortlisted candidates will be informed.