Travel & Administrative Coordinator (1-Year Renewable Contract)

PERSOL; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

PERSOL is seeking a proactive Travel & Administrative Coordinator to support senior stakeholders in a dynamic multinational manufacturing environment. You will manage end-to-end travel, visa processes, hotel bookings, and expenses while ensuring seamless administrative support.

With strong MS Office proficiency and excellent communication, you will coordinate meetings, events, and visitor management, adapting to a fast-paced setting and applying company travel policies.

Qualifications

• Experience in travel coordination including visas, bookings and tickets.
• Strong administrative and coordination skills with attention to detail.
• Proficient with Microsoft Office.

Responsibilities

• Coordinate end-to-end travel for senior management, including flights and hotels.
• Handle visa applications and liaise with travel agencies.
• Process expense claims via SAP Concur.
• Book meeting rooms, prepare documents, and manage office coordination.
• Plan and execute corporate events and manage visitors.
• Respond to travel and expense queries and explain company policies.

Skills

Travel coordination

Administrative support

Communication skills

Tools

SAP Concur

Microsoft Office

Job description

We are representing a reputable multinational manufacturing organisation in its search for talented professionals to support its growing operations. The company is recognised for its strong focus on innovation, continuous improvement, and operational excellence, offering a dynamic and collaborative work environment.

We are seeking a proactive and detail-oriented Travel & Administrative Coordinator to provide comprehensive administrative and travel coordination support to senior stakeholders within the organisation.

Key Responsibilities

• Coordinate end-to-end travel arrangements for senior management, including flight bookings, hotel reservations, visa applications, and liaising with travel agencies.

• Support travel-related logistics such as fast-track arrangements and provide guidance on travel policies and procedures.

• Process expense claims and reimbursements via SAP Concur.

• Provide administrative support, including meeting room bookings, document preparation, and general office coordination.

• Assist with the planning and execution of corporate events, visitor management, and other ad hoc administrative activities.

• Serve as a point of contact for travel and expense-related queries, providing guidance on claims submission and company policies.

Requirements

• Prior experience in travel coordination, including visa processing, ticketing, and travel bookings.

• Strong administrative and coordination skills with meticulous attention to detail.

• Proficient in Microsoft Office applications.

• Ability to manage multiple priorities and work effectively in a fast-paced environment.

• Positive attitude, flexibility, and willingness to learn.

• Strong interpersonal and communication skills.

We regret to inform that only shortlisted candidates will be contacted.