Contract HR Administrator/ Dip/Deg in HRM/Entry-level welcome/ MFG /Pioneer!

TempServ Pte Ltd; Singapore; On-site; SGD 42,000 - 65,000; Full time

Benefits offered by this job

Company-provided transport with island

Job summary

Tempserv Pte Ltd in Singapore is seeking an HR and Administrative support professional focused on travel coordination, Work Pass administration, and employee lifecycle tasks. You will work with employees, managers, vendors, travel partners, and government authorities to ensure compliant, smooth operations.

The role covers end-to-end travel management, travel insurance administration, Work Pass processing, and general HR administration for staff.

Qualifications

• Diploma or Degree in HRM/Business Administration or related discipline; entry-level candidates welcome.
• Minimum 1–2 years of experience in HR Administration, Office Administration, Travel Coordination, Mobility Administration, or Executive Support.
• Experience in Work Pass administration, travel arrangements, or vendor coordination is advantageous.
• Familiarity with business travel arrangements, travel insurance administration, and employee mobility support is preferred.

Responsibilities

• Coordinate end-to-end business travel arrangements, including flight bookings, hotel accommodations, transportation, travel insurance, and related logistics.
• Administer travel insurance coverage for employees travelling on business trips, including policy registration, documentation, claims coordination, and employee enquiries.
• Liaise with travel agencies, hotels, insurance providers, and service vendors to ensure timely and cost-effective travel arrangements.
• Maintain travel schedules, business trip records, and supporting documentation.
• Support overseas visitors and employees travelling for customer visits, audits, training, conferences, and business meetings.

Education

Diploma or Degree in Human Resource Management, Business Administration, or related discipline

Job description

Provide comprehensive HR and administrative support with a primary focus on business travel coordination, travel insurance administration, Work Pass administration, vendor coordination, and employee lifecycle administration. The incumbent will work closely with employees, managers, external vendors, travel agencies, insurance providers, and government authorities to ensure smooth operations and compliance with company policies and regulatory requirements.

Travel & Mobility Administration

• Coordinate end-to-end business travel arrangements, including flight bookings, hotel accommodations, transportation, travel insurance, and related logistics.
• Administer travel insurance coverage for employees travelling on business trips, including policy registration, documentation, claims coordination, and employee enquiries.
• Liaise with travel agencies, hotels, insurance providers, and service vendors to ensure timely and cost-effective travel arrangements.
• Maintain travel schedules, business trip records, and supporting documentation.
• Support overseas visitors and employees travelling for customer visits, audits, training, conferences, and busines meetings.

Work Pass Administration

• Support the full spectrum of Work Pass administration, including applications, renewals, cancellations, issuance, and related documentation.
• Coordinate with employees, hiring managers, vendors, and government agencies on immigration and employment pass matters.
• Monitor Work Pass validity and renewal timelines to ensure timely action and compliance.
• Support onboarding, relocation, accommodation arrangements, and settling‑in activities.
• Maintain accurate records and documentation relating to foreign employees.

HR Administration

• Coordinate with external vendors, service providers, insurance partners, relocation agents, and government agencies on HR and administrative matters.
• Process invoices, purchase requisitions, and related administrative documentation.
• Support departmental reporting, audits, records management, and administrative projects.

Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or related discipline. (Entry-level candidates with related qualifications are welcome to apply).
• Minimum 1-2 years of experience in HR Administration, Office Administration, Travel Coordination, Mobility Administration, or Executive Support.
• Experience in Work Pass administration, travel arrangements, or vendor coordination will be advantageous.
• Familiarity with business travel arrangements, travel insurance administration, and employee mobility support is preferred.

We our client offer:

• Opportunity to work with a leading multinational company in the chemical hard disk Electronics Manufacturing industry.

• Contract – One year subject for renewal and conversion to permanent headcount.

• Company-provided transport with islandwide pickup.

Tempserv Pte Ltd
EA License No: 06C3745
Consultant: Ivy Ng/EA Personnel No: R1102590