Admin Assistant (Travel & Administration)

TVS MOTOR COMPANY LIMITED SINGAPORE BRANCH; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

TVS Motor Company Limited Singapore Branch is seeking a capable administrative professional to support travel coordination, office administration, and HR tasks.

You will arrange flights, hotels, visas and travel documentation; handle meeting room bookings, data entry, and employee records; assist with onboarding/offboarding and recruitment scheduling. Strong communication and Microsoft Office skills are essential, with at least two years of hands-on experience in admin or travel coordination.

Qualifications

• Diploma in Business Administration or equivalent.
• 2 years of administration or travel coordination experience.
• Proficient in Microsoft Office applications.
• Good organizational and coordination skills.
• Good communication and interpersonal skills.

Responsibilities

• Coordinate travel bookings, visas, and travel documentation.
• Provide general administrative support and record maintenance.
• Assist with onboarding, offboarding, and HR documentation.
• Manage meeting room bookings, visitor coordination, and events.
• Support travel expense tracking and invoice processing.

Skills

Travel coordination

Administrative support

HR administration

Communication skills

Organizational skills

Education

Diploma in Business Administration or equivalent

Equivalent

Tools

Microsoft Office

Job description

Travel Coordination

• Arrange flight bookings, hotel accommodation, airport transfers and travel itineraries.
• Coordinate visa applications, travel insurance, and travel documentation.
• Liaise with travel agencies, hotels, and service providers.
• Maintain travel records and monitor travel-related costs.

Administrative Support

• Provide general administrative support.
• Assist with meeting room bookings and visitor coordination.
• Handle documentation, filing, data entry and record maintenance.
• Support invoice processing and travel expense tracking.
• Assist with ad hoc administrative duties and company events.

HR Administration

• Manage employee onboarding and offboarding processes
• Maintain and update employee records and personnel files (P-files)
• Administer and update employee information in the SAMPARK system
• Coordinate interviews and scheduling with candidates and hiring managers
• Prepare HR documentation, letters, and employment-related records
• Support day-to-day HR operations and administrative activities

Key Requirements

• Diploma in Business Administrationor equivalent
• 2 years of administration or travel coordination experience.
• Proficient in Microsoft Office applications.
• Good organizational and coordination skills.
• Good communication and interpersonal skills.