Admin Assistant (Travel & Admin Coordinator (1-YearRenewable Contract)

PERSOL Singapore; Singapore; On-site; SGD 39,000 - 50,000; Full time

Job summary

PERSOL Singapore is recruiting a Travel & Administrative Coordinator to support senior stakeholders with travel arrangements, visa processing, and meeting logistics. The role requires meticulous coordination and proactive communication to ensure policy compliance and smooth operations.

The position is based at the Bugis office in Singapore, offering exposure to a multinational environment and opportunities for process improvement and seamless event support.

Qualifications

• Experience coordinating travel, visas, and tickets.
• Strong administrative and coordination skills with attention to detail.
• Proficient in MS Office.
• Ability to manage multiple priorities in a fast-paced environment.
• Positive attitude and eagerness to learn.
• Excellent interpersonal and communication abilities.

Responsibilities

• Coordinate end-to-end travel arrangements for senior management.
• Support travel-related logistics and policy guidance.
• Process expense claims and reimbursements via SAP Concur.
• Provide general office coordination and meeting room bookings.
• Assist with corporate events, visitor management, and ad hoc tasks.
• Serve as a point of contact for travel and expense queries.

Skills

Travel coordination

Visa processing

Ticketing

Microsoft Office

Multi-tasking

Interpersonal skills

Tools

SAP Concur

Job description

We are representing a reputable multinational manufacturing organisation in its search for talented professionals to support its growing operations. The company is recognised for its strong focus on innovation, continuous improvement, and operational excellence, offering adynamic and collaborative work environment.

We are seeking a proactive and detail-oriented Travel & Administrative Coordinator to provide comprehensive administrative and travel coordination support to senior stakeholders within the organisation.

Key Responsibilities

• Coordinate end-to-end travel arrangements for senior management, including flight bookings, hotel reservations, visa applications, and liaising with travel agencies.
• Support travel-related logistics such as fast-track arrangements and provide guidance on travel policies and procedures.
• Process expense claims and reimbursements via SAP Concur.
• Provide administrative support, including meeting room bookings, document preparation, and general office coordination.
• Assist with the planning and execution of corporate events, visitor management, and other ad hoc administrative activities.
• Serve as a point of contact for travel and expense-related queries, providing guidance on claims submission and company policies.

Requirements

• Prior experience in travel coordination, including visa processing, ticketing, and travel bookings.
• Strong administrative and coordination skills with meticulous attention to detail.
• Proficient in Microsoft Office applications.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Positive attitude, flexibility, and willingness to learn.
• Strong interpersonal and communication skills.

Working location : Bugis

Salary range : $3500.00 to $4500.00 per month